Job Responsibilities
We are looking for a meticulous individual to support our office in both financial and general administrative capacities. Your role will involve:
Administrative & Office Support:
- Document Management: Systematic filing, photocopying, and high-volume scanning of documents.
- Digital Organization: Renaming and organizing digital files according to company naming conventions for easy retrieval.
- Mail Handling: Managing incoming and outgoing mail, including collecting and posting letters/parcels.
- Office Logistics: Monitoring and ordering office supplies, stationery, and pantry necessities (e.g., bottled water).
- Ad-hoc Support: Carrying out any other administrative duties as instructed by senior staff.
Corporate Secretarial Admin:
- Drafting Documents: Assist in drafting Director's Resolutions (circulars), minutes of meetings, and Annual General Meeting (AGM) documents.
- Compliance Support: Help maintain and update the Register of Members, Directors, and Controllers.
- Digital Filing: Precise scanning and renaming of legal and secretarial documents to ensure a clear audit trail.
Accounting Support:
- GST Compliance: Assist in checking GST invoices and ensuring proper documentation for tax purposes.
- Data Entry: Accurate entry of transactions into the accounting system.
- Payments: Assist in the preparation of Giro, fast payment, cheques and payment vouchers.
- Ad-hoc Support: Carrying out any other accounts duties as instructed by senior staff.
- Client Liaison: Professional communication with clients regarding administrative or payment matters.
Requirements
- Education: At least a Secondary School graduate or equivalent.
- Experience: Open to all candidates relevant experience is a plus, but fresh graduates/entry-level candidates are welcome to apply.
- Soft Skills: Must have a positive working attitude, be highly organized, and be able to meet deadlines.
- Tech Savvy: Basic proficiency in handling office equipment (scanners/copiers) and digital filing.
How to Apply
If you are a proactive team player, we would like to hear from you. Our remuneration package will commensurate with your qualifications and experience.
Please send your application to [Confidential Information] with:
1. Your updated Resume
2. Current and Expected Salary
3. Copies of Academic Qualifications
4. A recent photograph
(we regret that only shortlisted candidates will be notified)
