Role Overview
We are seeking a highly organized Accounts, Admin & HR Assistant with strong expertise in Fixed Asset Management and Inventory Control.
This role primarily manages the company's asset lifecyclefrom procurement to tagging, tracking, audits, and disposalwhile also supporting basic accounting, admin operations, and HR coordination.
The ideal candidate has strong attention to detail, excellent documentation skills, and experience building structured asset and inventory systems.
Key Responsibilities
1. Fixed Asset Management
- Maintain and update the Fixed Asset Register (FAR) for all equipment, devices, IT assets, and office tools.
- Tag all new assets and ensure proper labelling, allocation, and tracking.
- Record asset movements: onboarding, transfers, repairs, replacements, write-offs, and disposals.
- Conduct monthly and quarterly physical asset verification across departments.
- Track asset condition, maintenance schedules, and calibration (if applicable).
- Support Finance with depreciation schedules, reconciliations, and asset-related audits.
- Implement asset issuance policies and ensure compliance across teams.
- Prepare periodic asset reports for management and auditors.
2. Inventory Management
- Monitor stock levels for IT accessories, office supplies, operational consumables, and equipment.
- Maintain inward/outward inventory logs and ensure all items are documented.
- Conduct weekly/monthly inventory audits and highlight shortages or discrepancies.
- Coordinate with vendors for procurement, repairs, returns, and replacements.
- Maintain inventory cost tracking and ensure FIFO principles (if applicable).
- Support logistics for internal distribution and storage management.
3. Accounting Support
- Assist with accounts entry, invoice filing, and basic bookkeeping.
- Track vendor bills, payments, and petty cash transactions.
- Support monthly financial closing by providing asset/inventory reports.
- Coordinate with the finance team for GST, reimbursement documentation, and audit files.
4. HR & Admin Support
- Support recruitment coordination, interview scheduling, and onboarding documentation.
- Maintain employee files, HR records, and compliance documentation.
- Assist in attendance tracking, payroll inputs, and staff asset issuance records.
- Manage general office administration including vendor coordination, travel bookings, and housekeeping support.
- Ensure policies for asset usage & inventory access are followed by staff.
Skills & Qualifications
- Diploma/Bachelor's in Commerce, Accounting, Business Administration, or related field.
- 13 years of experience in admin, accounts, HR, or asset/inventory roles.
- Strong knowledge of fixed asset management principles and documentation.
- High attention to detail, accuracy, and strong record-keeping ability.
- Ability to work independently and handle confidential information.
