We are seeking an Accounts & Admin Executive to oversee the company's finance and administrative operations. The role covers day-to-day accounting, coordinating admin processes, and ensuring the Accounts Department runs smoothly. You will also support finance-related projects and participate in systems testing as needed.
Job Scope:
Financial Management:
- Prepare and maintain financial records, including invoices, bills, and general ledger entries.
- Process payments, receipts, and expenses, and ensure accuracy and timely recording.
- Assist in cashflow and financial forecasting.
- Coordinate with internal and external stakeholders to resolve financial issues.
Accounts Payable and Receivable:
- Verify and process supplier invoices, ensuring proper documentation and approval.
- Generate and send customer invoices, track payments, and follow up on overdue accounts.
- Reconcile accounts payable and receivable statements.
- Maintain relationships with vendors and clients, addressing any billing queries or discrepancies.
Financial Reporting:
- Prepare regular financial reports, such as profit and loss statements, balance sheets, and cashflow statements.
- Analyse financial data and provide insights to management for decision-making.
- Assist in the preparation of monthly, quarterly, and annual financial statements.
- Ensure compliance with accounting standards and regulations.
Coordination and Administrative Support:
- Coordinate with external auditors and assist in the audit process.
- Administer office operations, supplies, and office equipment.
- Documentation and Filing:
- Maintain accurate and up-to-date records, both physical and electronic.
- Ensure proper filing and archiving of financial and administrative documents.
- Implement efficient document control systems and procedures.
Compliance and Policies:
- Stay updated with relevant laws, regulations, and accounting standards.
- Implement and enforce internal controls to safeguard financial and administrative processes.
- Assist in developing and updating accounting policies and procedures.
Requirements
- Min O level and or LCCI / Diploma in Finance/Accountancy or equivalent
- Detailed, organised, meticulous and yet adaptable, able to work independently and a good team player
- Good working attitude with interpersonal and communication skills
- Good working knowledge of MS Office, and adept at spreadsheets and file management systems.
- At least min 2 years of working experience in related role is required
Others
- 5 days work week, 9am to 6pm
- Shuttle service to/from Ang Mo Kio MRT station
