Employment Type: Full Time
Working Hours: Monday to Friday (8.30am - 6pm)
Responsibility (Accounts Payable)
1. Invoice Processing
- Verify, code and process vendor invoices into the accounting system accurately and timely.
- Match invoices with purchase orders and delivery receipts.
- Resolve discrepancies with vendors and internal departments.
2. Payment Processing
- Prepare payments (eg. check, GIRO, online banking) in compliance with company policies.
- Ensure timely payments to avoid late payments and maintain good vendore relationships.
- Handle urgent or ad hoc payment requests
3. Account Reconciliation
- Ensuring accuracy by reconciling accounts payable balances with vendor statements and other financial records.
4. Expense Reimbursement
- Review and process employee expense reports in accordance with company policies.
- Monitoring / verify receipts and ensure compliance with expense guidelines.
4. Vendor Management
- Maintain vendor records, including payment terms.
- Respond to vendor inquiries and resolve payment issues.
5. Month-End Closing & Reporting
- Assist in month-end closing activities related to AP.
- Reconcile AP sub-ledger to the general ledger.
- Generate aging reports and assist with accruals.
6. Compliance & Process Improvement
- Ensure compliance with company policies and accounting standards.
- Identify opportunities to streamline AP processes and improve efficiency.
7. Online Platforms Disputes
- Investigate the disputes issues and make decisions (approve or reject disputes) on all online platforms.
Requirements:
- Minimum O Level or equivalent.
- Proficiency in accounting software (Quickbooks, etc) and MS Office.
- General accounting knowledge is needed. 1-3 years of AP experience is a bonus.
- Ability to multi-task and to work independently.
- Strong attention to details and organizational skills.
