Accounting Executive and Executive Assistant
Title : Account Executive and Executive Assistant to the CEO/MD
Reporting To : May have a dual reporting structure to Manager - Accounts and CEO/MD
Open to: The role requires candidates to have the legal right to work in Singapore
Job Purpose Summary:
This dual-role position requires a highly organized, meticulous, and proactive professional to manage both the daily financial operations of the company and provide comprehensive executive support to the CEO/MD. The role demands expertise in accounting principles, high-level administrative efficiency, and the ability to operate under pressure with precision.
Key Responsibilities
Financial & Accounting Management (Account Executive Functions)
- Maintain daily books of account on an ongoing basis.
- Regularly reconcile records of bank and cash transactions and maintain the bank reconciliation statement.
- Assist in the preparation of the Balance Sheet and Profit & Loss (P&L) statement after the closing of books.
- Maintain detailed schedules of key accounts for financial audit purposes.
- Prepare various Management Information System (MIS) reports from accounting records as per Management requirements.
- Verify vendor bills for correctness, and prepare cheques for utilities, taxes, and other payments.
- Prepare and record customer invoices based on the mandate.
- Review Debtors outstanding on an ongoing basis and report on overdue balances.
- Receive and record cheques, cash, and other receipts from customers and other income.
- Analyze fund balance and prepare documentation for placing bank deposits.
- Record and ensure proper filing of payment vouchers and vendor bills.
- Assist with the payment of Advance Tax, TDS payment, and filing TDS returns, as well as Service tax calculation, payment, and filing returns.
- Prepare a database/repository of new circulars, pronouncements, etc., as applicable.
- Handle routine financial correspondence.
Executive & Administrative Support (Executive Assistant Functions)
- Manage the CEO/MD's diary, business schedules, and calendar, including arranging meetings, conference calls, and booking appointments.
- Organize incoming information, keeping abreast of all priorities and events.
- Schedule and coordinate internal and external meetings, including logistics, hotel requirements, and preparation of meeting material.
- Organize and coordinate domestic and international travel arrangements, including booking flights, accommodation, and transfers.
- Prepare agendas and overseas travel itineraries when necessary.
- Arrange for Visas for the Senior Team.
- Process expense claims.
- Handle confidential documents.
- Handle internal and external queries, coordinating responses/information from across the team.
- Maintain a database of all contacts and cards.
- Create and maintain a filing system for the CEO's personal and confidential files.
- Receive visitors, arrange conference calls, and schedule meetings.
- Assist clients with hotel and car booking as needed.
Candidate Profile
Qualification
BCom and Graduate
Work Experience
5-7 years, preferably in Investment Banking
Key Knowledge & Expertise
- Must be able to hit the ground running.
- In-depth Knowledge of accounting principles and practices.
- Previous experience in general accounting.
- Expertise in Tally, MS Office (Excel, PowerPoint, Word, Outlook, etc.).
- Knowledge of taxation and various accounting packages.
Core Skills & Qualities
- Superb communication skills, both verbal and written, with a good command over English to communicate with Asia-Pacific level colleagues and global counterparts.
- Excellent organizational skills and a high degree of speed and accuracy in execution of all tasks.
- Strong problem-solving skills.
- Ability to work well as part of a team.
- Ability to pick up new ideas in a short time frame.
- Ability to work under pressure and within tight timelines.
- Ability to handle more than one task at a time.
- Positive-minded, proactive, and highly motivated team player.
Performance Indicators
Performance will be assessed based on the following indicators:
- Opportunities Identified
- Performing within time frame
- Employs Tools of the job competently
- Accuracy and Precision of the work
- Entrepreneurial attitude
- Reliability
- Responsiveness to Request for service
- Interpersonal Skills
- Communication Skills
- Ability to work under pressure
Requirements
As above
