Our client is an investment management platform who believes in a fundamental approach to investing and focus on value creation opportunities across various sectors and regions. The firm has a strong track record in direct investments in quality, growth-oriented commercial real estate across Asia Pacific with offices in Singapore and Australia and presently manages about S$600 million in assets.
Firmus holds a Capital Market Services Licence (CMS No.100838) issued and regulated by the Monetary Authority of Singapore (MAS). It also holds a Financial Services Licence (AFSL 513332) issued and regulated by the Australian Securities Investments Commission (ASIC)
Job Overview:
We are seeking a detail-oriented and proactive Accounting & Administrative Executive to support the organization's financial and operational functions. This role involves full-spectrum accounting duties, general office administration and regulatory reporting.
Key Responsibilities:
Accounting:
- Oversee month-end closing of accounts for Singapore Corporate and an Australian subsidiary by the 12th of each month.
- Ensure completeness and accuracy in validating and compiling supplier invoices.
- Prepare payment and receipt vouchers, ensuring proper documentation and systematic filing.
- Generate invoices to debtors, manage inter-company billings, and issue official receipts when needed.
- Prepare statements of accounts and follow up on outstanding invoices.
- Validate and process staff expense and travel claim by the 20th of each month.
- Process vendor payments via TT or GIRO and payroll for Australia-based staff.
- Prepare and submit GST filings in a timely manner.
- Liaise with auditors, tax agents, and other external parties as required.
Administrative:
- Handle general administrative duties and office matters.
- Manage office supply procurement and name card printing.
- Serve as point of contact for office-related inquiries.
- Oversee renewals for insurance, office services and subscriptions.
- Facilitate onboarding and offboarding of staff.
- Main coordinator with IT vendor for all IT matters. Liaise with IT consultants and promote best practices in cyber hygiene.
- Support grant application processes.
- Oversee office maintenance, including coordinating servicing and repairs. Liaise with the Building Management Office (BMO) on Singapore office premises matters.
- Prepare and submit MAS surveys and regulatory reports on a quarterly, annual, and ad-hoc basis.
- Review MAS announcements and circulars and circulate relevant updates internally.
- Maintain the company's Gift & Entertainment Register.
- Organize internal events such as monthly birthday celebrations, Christmas parties, and Chinese New Year gatherings.
Requirements:
- Diploma or Degree in Accounting, Finance, or a related field.
- At least 3 years of relevant experience in accounting and administrative support.
- Familiarity with statutory reporting requirements and GST submissions.
- Proficient in Microsoft Office (Excel, Word) and accounting software (MYOB).
- Strong organizational skills and attention to detail.
- Ability to work independently and manage multiple responsibilities.
- Good communication and interpersonal skills.
Nice to Have:
- Familiarity with MAS regulatory requirements and submissions.
- Prior experience working with auditors and grant bodies.
Valerie Song Lixuan
No R1106569
Lic No.08C5436
