Account Assistant

Job Scope / Responsibilities:

1. Invoice Preparation & Processing

   • Generate and process invoices accurately and timely using the UBS system.

   • Ensure all invoice details (customer info, amounts, payment terms) are correct.

   • Handle electronic and manual invoicing as required.

2. Data Entry & Record Management

   • Maintain accurate financial records of invoices in UBS and related systems

   • Assist in reconciling invoice records with payment receipts.

3. Customer & Internal Support

   • Respond to internal and external queries regarding invoices.

   • Liaise with clients for invoice clarifications or discrepancies.

   • Coordinate with other departments (sales, operations, finance) to ensure invoice accuracy.

4. Reporting & Analysis

   • Generate invoice reports and summaries for management review.

   • Assist in month-end or periodic financial reporting.

   • Highlight discrepancies, pending payments, or errors in the invoicing process.

5. Compliance & System Maintenance

   • Ensure invoicing follows company policies, procedures, and regulatory requirements.

   • Maintain familiarity with UBS system updates and assist in system improvement initiatives.

6. Other Duties

   • Support ad-hoc accounting tasks as assigned by supervisors or finance managers.

   • Assist in filing, documentation, and record keeping for audit purposes.

Required Skills / Advantages:

Proficiency in UBS system for accounting and invoicing.

Strong attention to detail and accuracy in data entry.

Basic understanding of accounting principles.

Good communication skills for handling client queries.

Ability to work independently and meet deadlines.

Working Timing:

Monday to Friday: 8.30am to 6pm