Account Assistant

Account Assistant

Job Summary

The Account Assistant will support the Finance and Project teams in daily accounting, project billing, progressive claims, invoicing, staff claims and general finance administration. The role requires regular follow up with customers and internal departments to ensure claims and invoices are submitted accurately and on time.

Key Responsibilities

• Prepare and submit project billing and progressive payment claims.
• Prepare invoices, delivery orders, payment claim forms and supporting documents.
• Follow up with Engineers, QC and customers on claim status, approvals and missing documents.
• Maintain project billing and claim trackers.
• Follow up on outstanding claims, invoices and payments.
• Assist with accounts receivable and accounts payable.
• Process supplier invoices and match PO, DO and invoices.
• Handle staff expense claims and check supporting receipts.
• Maintain proper filing of invoices, claims, receipts and payment documents.
• Monitor claim, invoice and payment deadlines.
• Assist with data entry, document control and administration.
• Perform other duties assigned by the Management.

Project Billing / Progressive Claims

The candidate must be able to prepare, submit, track and follow up on project progressive claims until approval, invoicing and payment are completed.

Requirements

• Diploma / LCCI / Degree in Accounting, Finance, Business Administration or related field.
• 1-3 years of relevant experience preferred.
• Experience in project billing or progressive claims will be an advantage.
• Proficient in Microsoft Excel, Word and AI.
• Organised, detail oriented and able to meet deadlines.
• Able to communicate and coordinate with customers and internal departments.
• Able to work independently and follow up on outstanding matters.