Responsibilities:
Sales Operations & Support
- Coordinate internal, external, and management sales meetings minute-taking as needed and tracking of action items
- Manage travel arrangements for the sales team
- Support daily sales operations and team requirements
- Oversee sales collateral inventory and ordering (e.g., brochures, product illustrations)
- Process expense claims and sales documentation
- Liaise with Operations for processing and translation
- Maintain organized filing systems and data entry
Reporting & Performance Analysis
- Prepare and deliver, regular (daily, weekly and monthly) management reports
- Analyze sales performance and incentive structures conduct scenario design and testing
Campaign & Process Optimization
- Draft campaign papers with scenario planning and progress tracking
- Identify and implement process improvements and automation opportunities
- Document and optimize workflows to improve productivity and reduce redundancies
Events Management
- Plan, co-ordinate and execute AIA IW events from venue sourcing and related logistics planning
- Development of proposals and detailed plans to support the technical aspect for the events
- Planning and executing with the events to increase positive rapports with Business Partners
Vendor Management
- Conceptualize and prepare event proposals customized to individual event and to ensure that its within budget & cost
- Ensure that all vendors quotations and event proposals are presented accurately & effectively within company's compliance policy
Other additional duties as assigned by Head of Sales and Distribution
Requirements:
- Minimum 2 years of experience sales, admin and event support and related
- At least Diploma holder / A Levels
- Strong written and verbal communication skills detail-oriented and self-driven
- Excellent judgment, organizational, and time-management capabilities
- Resourceful team player with a proactive, can-do attitude
- Ability to build and maintain effective relationships across internal and external stakeholders
- Adaptable and thrives in a dynamic, fast-paced environment
- Willingness to learn and operate effectively in ambiguous situations
- Independent and self-motivated, with a balance of creativity and execution
- Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, MS Teams)
- Advanced Excel skills is advantageous (e.g., formulas, pivot tables)
- Basic accounting knowledge is a plus
- Strong critical thinking and high attention to detail
- Meticulous, efficient, and positive mindset
- Able to handle dateline pressures and intense workload
- Proficiency in Mandarin is required as the role involves liaising with Mandarin-speaking clients and handling Chinese documents
