Company Overview

GENIC (SINGAPORE) PTE LTD is part of the GENIC Group, a Japan-based manufacturing and engineering group with operations across Asia. GENIC Singapore specializes in precision plastic manufacturing and processing for semiconductor, medical device, and industrial sectors.

Job Summary

You will manage HR and office administration functions to support smooth operations in a fast-paced manufacturing environment, including work pass applications, payroll processing, recruitment support, and vendor coordination.

Responsibilities

Manage Singapore work pass applications, renewals, cancellations, and related documentation to ensure compliance with immigration regulations
Process monthly payroll accurately, including attendance, overtime, leave, deductions, and statutory contributions such as CPF
Maintain accurate employee, payroll, and HR records for compliance and audit readiness
Coordinate recruitment activities, including interview scheduling and onboarding of new employees to support workforce needs
Oversee general office operations, including managing office supplies, IT equipment, facilities, housekeeping, and maintenance services to ensure a well-functioning workplace
Liaise with the vendors, contractors, and service providers to coordinate office and facility matters efficiently
Monitor office supply inventory and manage purchasing and administrative expenses to optimize resource use
Respond professionally and confidentially to employee and external enquiries to maintain positive relationships
Ensure HR, payroll, and office administration processes comply with company policies and Singapore statutory requirements
Maintain proper filing and documentation systems to support compliance and audit processes
Perform additional HR and administrative duties as assigned to support organizational needs

Required competencies and certifications

Diploma or Degree in Human Resources, Business Administration, or related field
IHRP, CA or CP certification will be an added advantage
Minimum 2 years of relevant HR and administrative experience, preferably in a manufacturing environment
Hands-on experience in Singapore work pass applications and payroll processing
Good working knowledge of CPF, EFMA, IR8A, and IR21 statutory requirements
Familiarity with Singapore employment practices and statutory requirements
Proficient in Microsoft Office (Excel, Word, PowerPoint) and HRIS software, Info-Tech

Preferred competencies and qualifications

Proficiency in Mandarin to facilitate communication with China-based counterparts and business stakeholders
Immediate availability or short notice to join

HR & Admin Assistant / Officer