Job Summary

Seeking a detail-oriented coordinator to support regional sales operations, healthcare professional engagement, and compliance-driven business activities.

Responsibilities

Coordinate travel arrangements for healthcare professionals attending conferences, workshops, live cases, proctorships, and hospital observerships.
Manage flight bookings, accommodation, transportation, travel itineraries, visa documentation, and invitation letter arrangements.
Maintain activity trackers and monitor timelines, documentation status, and outstanding actions.
Support the planning, coordination, and execution of conferences, seminars, workshops, and corporate events.
Coordinate event registrations, faculty information, sponsorship documentation, promotional materials, and logistical requirements.
Provide administrative and on-site support during events when required.
Prepare supporting documents for internal approvals and Salesforce-related submissions.
Track approval processes and ensure compliance requirements are met before activity implementation.
Maintain complete and auditable documentation for sponsored activities and post-event reporting.
Consolidate and analyse monthly sales, usage, and competitor data across regional markets.
Update sales forecasts, management reports, and related business reporting requirements.
Validate data accuracy with country representatives, distributors, and internal stakeholders.
Support sales administration processes including quotations, purchase orders, invoices, and order-related documentation.
Coordinate with Finance, distributors, regional offices, and headquarters on operational and commercial matters.
Maintain organized records, business documents, version control, and document repositories.
Schedule meetings, prepare trackers, monitor action items, and draft routine business correspondence in English and Japanese.
Perform additional administrative and sales support duties as assigned.

Requirements

Minimum 3 years of experience in sales support, administration, coordination, or a related function.
Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, and Teams.
Good written and spoken English.
Proficiency in Japanese language for liaising with Japanese-speaking stakeholders.
Experience supporting travel arrangements, conferences, workshops, or corporate events.
Experience preparing and maintaining documentation within regulated or compliance-driven environments.
Experience handling sales reporting, forecasting, data consolidation, and document management.
Ability to manage multiple deadlines and maintain accurate records.
Experience in healthcare, medical devices, or another regulated industry is an added advantage.

We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Nakamura Yuta
EA Personnel Reg. no.: R23117850
EA License no.: 07C5771

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