Responsibilities

Attend to phone calls, emails, visitors and general enquiries
Handle daily Accounts Receivable (AR), Accounts Payable (AP) and administrative functions
AR: Prepare SOA, follow up on customer collections and overdue accounts, monitor ageing reports, update receipts, handle miscellaneous billing, deposit cheques and check incoming payments
AP: Verify and update vendor billings, prepare Payment Vouchers (PV), schedule & process payments, handle claims and refunds
Admin: Update customer and vendor details, maintain office inventory, manage office supplies, coordinate office repairs and maintenance, check orders upon receipt, liaise with vendors to resolve system or service issues, and assist with company events
Update prepayment and fixed asset records when required
Post journal entries and perform vendor statement and bank statement reconciliations
Monitor cash flow and maintain accurate financial records
Maintain proper filing and provide support for bookkeeping functions
Liaise with customers, vendors and service providers
Provide administrative support to sales and operations teams
Maintain confidentiality of financial information and ensure compliance with company policies and accounting procedures
Support budgeting, month-end/year-end account closing and GST reporting
Assist external auditors by providing required supporting documents and information
Perform other ad-hoc duties & basic HR support as assigned by the supervisor

Requirement

At least Nitec/Diploma in Business Admin & Accountancy or equivalent.
Proficient in MS Office applications experience with Odoo ERP is an advantage.
Possess at least 1 - 2 years of relevant experience in accounting and administrative functions

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Accounts & Admin Officer (KCKC)