Documentation Executive (Import & Export / Trade)

Responsibilities

Prepare, review and manage end-to-end import and export documentation, including Letters of Credit (LC), Bills of Lading (BL), Certificates of Origin (COO), Phytosanitary Certificates, Commercial Invoices, Packing Lists and Sales Contracts.
Review LC terms and ensure all shipping documents comply with LC requirements and UCP 600 to minimise discrepancies.
Liaise with shipping lines, freight forwarders and agents on shipment bookings, BL drafts, amendments and shipping schedules.
Coordinate with banks on LC issuance, amendments, document presentation and negotiations.
Work closely with global offices, including the India office, to coordinate shipment arrangements, documentation requirements and timelines.
Maintain accurate and up-to-date shipment, documentation and payment tracking records, following up on outstanding documents, approvals and discrepancies through to resolution.
Undertake other duties and ad hoc projects as assigned by the Director.

Requirements

Bachelor's degree in business, International Trade, Supply Chain Management, Logistics, Finance or a related discipline.
Minimum 5 years of hands-on experience in import/export documentation, including preparation and checking of Bills of Lading, Certificates of Origin, Commercial Invoices and Packing Lists.
Experience coordinating with banks on LC documentation and with shipping lines and freight forwarders on shipment arrangements.
Strong working knowledge of Letters of Credit (LC), UCP 600 and international trade documentation.
Proficient in Microsoft Excel and able to maintain multiple trackers

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Documentation Executive (Import & Export / Trade) - LCYL