Commercial Admin / Sales Operations Executive

Company: BFF Distribution Pte. Ltd.
Position: Commercial Admin / Sales Operations Executive
Location: North Singapore
Employment: Full-Time

About BFF Distribution

BFF Distribution is a Singapore-based food ingredients and beverage solutions company serving the F&B, café, restaurant, retail and foodservice sectors.

We work directly with established manufacturing partners in China and across Asia, bringing innovative beverage and dessert products into Singapore and the wider Southeast Asian market.

Our portfolio includes barista coconut milk, dairy and beverage bases, grass jelly, konnyaku products, popping boba, toppings, fruit products and other foodservice ingredients.

As our business expands, we are looking for a capable and hands-on Commercial Admin / Sales Operations Executive to support our commercial team and day-to-day operations.

Key Responsibilities

Handle customer enquiries, quotations, sales orders, invoices and related documentation
Follow up with customers on orders, deliveries, samples and outstanding matters
Coordinate with suppliers, factories, warehouse, logistics partners and customers
Maintain pricing, product specifications, customer records and sales documentation
Support import/shipping documentation and inventory coordination
Assist with product samples, new product launches and customer presentations
Prepare simple sales reports, price comparisons and commercial information
Support management in following up on key accounts and business opportunities
Communicate with overseas suppliers, particularly manufacturers in China
Assist with basic product listings, marketing materials and online platforms when required
Ensure commercial and administrative matters are followed through accurately and on time

What We Are Looking For

Diploma or relevant qualification in Business Administration, Supply Chain, Sales & Marketing or related field
Experience in commercial administration, sales coordination, customer service, trading or FMCG/F&B is an advantage
Good working knowledge of Microsoft Excel, Word and general office applications
Comfortable communicating with customers and suppliers
English and Mandarin communication ability is useful, as the role involves coordination with Chinese-speaking manufacturing partners
Organised, responsible and able to manage multiple follow-ups
Strong sense of ownership and attention to detail
Honest, reliable and willing to learn
Able to work independently in a growing SME environment

Career Development

This is not intended to be a purely administrative position.

The successful candidate will gain exposure to sales operations, international sourcing, supply chain, key accounts, product development and Southeast Asian market expansion.

As the company grows, a strong performer may progress into Commercial Executive, Key Account, Sales Operations or Regional Business Development responsibilities.

We welcome candidates who are looking for a role where they can learn, contribute and grow together with the business.

Commercial admin and Sales operation executive