Company Overview

HON SHENG ELECTRICAL ENGINEERING PTE. LTD. is an electrical engineering company based in eastern Singapore, serving residential, industrial, commercial, A&A, and M&E sectors with diverse project experience.

Job Summary

The Project Administrator provides essential administrative and coordination support to project teams, ensuring efficient documentation flow, resource coordination, and adherence to company procedures to maintain project schedules and communication.

Responsibilities

Coordinate daily project activities by assisting Project Managers to ensure smooth workflow and timely task completion
Prepare, organize, and maintain project documentation, reports, meeting minutes, and correspondence to support project tracking and communication
Monitor and update project schedules, milestones, and deliverables to ensure alignment with project timelines
Assist in resource planning and procurement by submitting purchase requests and coordinating with relevant stakeholders
Manage document control processes by filing and archiving records accurately to maintain compliance and accessibility
Ensure adherence to company policies and project procedures throughout project execution
Follow up with subcontractors, vendors, and team members to secure timely delivery of tasks and materials
Support invoicing processes by collecting required documentation and liaising with the finance department to facilitate accurate billing

Required competencies and certifications

Diploma or Degree in Business Administration, Project Management, or related field
1-3 years of experience providing administrative support or project coordination in a relevant environment
Proficient in MS Office applications (Word, Excel, PowerPoint) to produce and manage project documents
Strong organizational skills demonstrated by managing multiple tasks and maintaining accurate records under pressure
Effective communication and interpersonal skills to coordinate with internal teams and external partners

Preferred competencies and qualifications

Familiarity with project management tools such as MS Project, Asana, or similar platforms to enhance project tracking
Knowledge of construction, engineering, or project industries to better understand project contexts
Basic understanding of project financials including cost tracking and budgeting to support financial oversight
Experience in document control within ISO-certified environments to ensure compliance with quality standards

Administrative Assistant