Talent Acquisition & Onboarding

Manage end-to-end recruitment activities across Singapore, Taiwan and Malaysia, including job posting, candidate sourcing, screening, interview coordination, reference checks, offer preparation and onboarding

Liaise with hiring managers and external recruitment agencies on job requirements, candidate sourcing, interview feedback and hiring decisions
Facilitate salary offer discussions, prepare employment offers and coordinate approval processes
Manage pre-employment documentation and serve as the primary point of contact for new hires throughout the onboarding process to ensure a smooth employee experience.

HR Operations & Employee Lifecycle Management

Support end-to-end HR operations, including onboarding, offboarding, employee documentation, contract administration, HR letters and employee records management

Maintain accurate and up-to-date employee records in HR systems, payroll databases and personnel files
Support employee lifecycle activities, including probation confirmations, transfers, promotions, contract renewals and separations
Ensure proper documentation and compliance with employment policies, procedures and local labour regulations.

Payroll, Benefits & HR Administration

Coordinate monthly payroll inputs for Singapore and Malaysia, including new hires, leavers, salary adjustments, leave records, deductions and other payroll-related updates
Liaise with payroll vendors and Finance teams to ensure accurate and timely payroll processing
Administer employee benefits programmes, including medical insurance, claims, wellness initiatives and vendor coordination
Support statutory and compliance requirements, including CPF, work pass administration, IR8A/IR21 submissions and other employment-related documentation where applicable.

Employee Relations & Employee Experience

Serve as the first point of contact for employee enquiries regarding HR policies, payroll, benefits, leave administration and employee life cycle processes
Provide guidance on HR policies and procedures and support employees on day-to-day HR matters
Assist in employee relations matters and workplace issue resolution in partnership with management and the Head of HR
Support employee engagement initiatives, staff welfare programmes, company events and internal communications.

HR Reporting, Compliance & Projects

Prepare HR reports, maintain recruitment and employee records, and provide regular updates on HR metrics and hiring status
Support HR audits, compliance reviews and policy documentation activities
Identify opportunities to improve HR processes, systems, filing, tracking and reporting efficiency
Provide administrative and project support to the Head of HR, Asia on regional HR initiatives and other ad hoc HR projects.

Additional Responsibilities

Support regional HR activities across Singapore, Taiwan and Malaysia as required
Perform other HR and administrative duties assigned by the Head of HR, Asia.

Qualifications

At least 5 years of HR experience
Good working knowledge of the Employment Act in Singapore, Malaysia and Taiwan is essential
Excellent organisational skills with high attention to detail and accuracy
Process-oriented mindset with a track record of driving operational improvements
Strong stakeholder management and communication skills, able to advise employees and leadership confidently on compliance matters.

Senior HR Executive