We are seeking a reliable, hands-on, and highly disciplined Site Coordinator to oversee full-time on-site coordination for solar EPC projects within oil & gas plants, industrial factories, and high-compliance operational environments. This role serves as the key interface between client representatives, facility owners/developers, site safety teams, SolarGy project management, subcontractors, and workers, ensuring safe, compliant, and efficient project execution within live industrial facilities.

The ideal candidate must be operationally strong, safety-conscious, and capable of managing complex stakeholder coordination in regulated industrial environments where access, permit controls, and operational restrictions are critical.

Key Responsibilities

Site Coordination & Interface Management

Act as the primary on-site coordinator between client/factory representatives, developers, safety officers, project managers, subcontractors, and SolarGy workers to ensure smooth daily execution.
Maintain full-time on-site presence during critical activities including material deliveries, plant access coordination, permit clearances, hoisting/lifting operations, shutdown coordination, toolbox meetings, inspections, and key construction activities.
Coordinate daily site activities to ensure works are executed according to approved schedules, permit conditions, safety controls, and operational restrictions within oil & gas / factory environments.
Manage site interfaces across operations, safety, logistics, QA/QC, and project teams to minimise disruptions, delays, and scope conflicts.
Ensure work sequencing aligns with client operational requirements, production constraints, and developer expectations.

Safety, Compliance & Permit Coordination

Coordinate closely with client safety teams, WSH personnel, and internal teams to ensure compliance with site-specific HSE, PTW (Permit-to-Work), LOTO, hot work, lifting, and confined space requirements where applicable.
Support preparation, submission, and tracking of safety documentation, work permits, induction records, and daily compliance requirements.
Monitor site activities to ensure workers and subcontractors comply with client safety protocols, PPE requirements, and approved method statements.
Participate in safety briefings, toolbox meetings, audits, and incident reporting as required.

Progress Monitoring, QA/QC & Reporting

Monitor site progress, manpower deployment, work quality, and material usage against project schedules and milestones.
Coordinate QA/QC inspections, testing, and documentation to ensure compliance with project specifications and client standards.
Identify, escalate, and resolve site issues relating to design, logistics, access, safety, or execution in a timely manner.
Prepare daily site reports, progress updates, issue logs, and coordination records for Project Managers and stakeholders.
Support project meetings by providing accurate updates on site conditions, constraints, and progress.

Logistics & Material Coordination

Coordinate site deliveries, storage, material movement, and lifting schedules to ensure efficient execution while complying with facility restrictions.
Liaise with suppliers, transporters, and internal procurement teams to ensure timely material flow and minimise downtime.
Support site access arrangements, equipment mobilisation, and worker coordination across multiple stakeholders.

Requirements

Minimum 2-5 years of site coordination, supervisory, or project coordination experience, preferably in solar EPC, oil & gas, industrial plants, or factory construction environments
Strong understanding of industrial site safety, PTW systems, construction sequencing, QA/QC, and stakeholder coordination
Experience working within live operational facilities / high-compliance environments is highly preferred
Basic technical knowledge of solar PV systems, structural works, and electrical coordination is advantageous
Strong communication and interpersonal skills to manage multiple stakeholders including clients, developers, safety teams, and workers
Proactive, disciplined, and capable of resolving site issues independently
Must be willing to be fully site-based and stationed on Jurong Island as required by project needs
Possession of own transport (motorbike/car) preferred for site accessibility and mobility
Familiarity with Microsoft Office, reporting tools, and basic project coordination systems

Preferred Attributes

Experience in oil & gas, petrochemical, refinery, pharmaceutical, or similar industrial environments
Familiarity with strict permit systems, shutdown coordination, and operational interface management
Strong safety mindset with ability to operate effectively in high-risk environments
Able to balance client expectations, project timelines, and worker coordination effectively

Solar Site Coordinator