About This Job

MindfulBear is a specialist counselling centre for children and teens aged 5–18
Wed–Sun (5-day week), closed on public holidays. 10am–7pm weekdays, 9am–6pm weekends. 1 day WFH
Near Marine Parade MRT
SGD 3,200–3,700/month, based on experience
More about working here: mindfulbear.sg/careers

Job Scope

Payroll & Compensation (with Finance)

Process monthly payroll accurately and on time, including CPF, tax, and statutory contributions, via Talenox
Administer incentive and commission payments for counsellor roles
Maintain payroll records and handle staff pay queries

Contracts & Documentation

Prepare and manage employment contracts, offer letters, and variations
Maintain up-to-date employee records
Track and administer leave and other statutory entitlements per the Employment Act
Monitor team's work attendance and prepare monthly attendance report

Onboarding & Offboarding

Coordinate interviews and new hire onboarding — documentation, orientation, system access
Manage exit processes, including final settlements, acknowledgements, and exit interviews

Staff Engagement & Relations Support

Support staff communications across both centres (WhatsApp updates, engagement touchpoints)
Help plan and run staff appreciation and wellbeing initiatives
Be an accessible point of contact for HR policy and process questions
Provide admin and coordination support for grievance, disciplinary, and investigation processes

Compliance

Support compliance with the Singapore Employment Act, MOM guidelines, and TAFEP's Workplace Fairness framework
Keep HR policies and templates current with regulatory changes

Any other Ad hoc duties if required.

Requirements

Singaporean or PR
Diploma/degree in Human Resource Management, Business Administration, or a related field
1–3 years of HR generalist experience
Familiarity with the Employment Act and statutory requirements (CPF, IRAS, MOM) is a strong advantage
IHRP certification is a plus

Who does well here

High attention to detail, particularly with payroll and statutory documentation
Discreet and trustworthy with sensitive staff information
Warm, approachable communicator — this is a people-facing HR role
Organised, able to juggle recurring cycles (payroll, contracts, claims) alongside ad-hoc requests
Comfortable with Excel, WhatsApp, Asana, Talenox

Benefits

An annual salary increment.
One day Work From Home
Paid annual and parental leave.
A birthday allowance of SGD 30, to spend on whatever you want.
Team events through the year, from buffet lunches to escape rooms and pickleball.

HR Executive (Counselling Centre for Children)