Key Job Purpose

Responsible for managing the inventory of spare parts to ensure availability while minimizing excess inventory and associated costs
Involves forecasting demand, managing supplier relationships, and optimizing inventory levels to support operational efficiency

Job Description

Inventory Management

Develop and maintain inventory plans for spare parts to ensure optimal stock levels
Monitor inventory levels and adjust reorder points and quantities based on usage patterns, historical data and estimated forecasts
Manage transition between discontinued and replacement parts released via ECR/TB

Demand Forecasting

Analyze historical usage data, equipment maintenance schedules, and operational requirements to forecast spare parts demand accurately
Collaborate with service engineers to understand upcoming requirements and adjust inventory plans accordingly

Supplier Management and Order Processing

Maintain strong relationships with suppliers to ensure timely delivery and quality of parts
Track status of purchase order and expedite shipment when necessary
Coordinate with supply chain and shared services on back orders to avoid operational disruptions and resolve any issues related to orders or deliveries

Data Analysis and Reporting

Utilize inventory management systems and tools to track stock levels, order history and usage trends
Generate reports on inventory status, demand forecasts and supplier performance

Documentation and Process Improvement

Maintain accurate records and documentation related to inventory and procurement activities
Continuously evaluate and improve inventory management processes and procedures
Implement best practices for spare parts planning and inventory control to enhance efficiency and reduce waste

Any other additional related responsibilities and project as assigned by superior

Job Requirements

NITEC or Diploma, or equivalent qualification in Supply Chain Management or a related field
Minimum of 2 years relevant working experience
Proficient in Microsoft Excel
Strong oral and written communication skills in English
Demonstrates high standards of professionalism and integrity in conduct, communication, and work practices

Additional Advantage

Prior experience with ERP systems, particularly SAP, will be an added advantage but is not mandatory

Inventory Planning & Forecasting Specialist