Purpose

The International Mobility (IM) Inbound Specialist is reponsible for managing the international assignees, new joiners and/or transfer on a local level, including overseeing local logistics, handling relocation details, and managing local transactional activities throughout the relocation process.
In addition, the role is to comply with local laws for the management of legal documentation related to work permit or any other legal documents.

Responsibilities

Act as the primary IM expert for inbound mobilizations to the local location, supporting the International Mobility Outbound Specialist, HR Business Partner, employees, and business units throughout the entire Inbound process.
Interface with various stakeholders to coordinate local aspects of mobilizations and demobilizations, including logistics (moving and storage), immigration, timely issuance of contractual documents, pre-assignment visits, tax issues, and more.
Oversee all relocation and personnel logistics for inbound international employees in the location, ensuring a smooth transition. Depending on the location, this may for example include topics such as arranging mandatory medical visits, registration at relevant government bodies, and connecting the employee with the external relocation agent.
Provide expert recommendations on optimizing international mobility, including secondment arrangements, social and tax agreements, shadow payroll, and other related areas.
Organize and lead local onboarding (pre-boarding) meetings with incoming employees to ensure they are well informed about the new work location.
Provide guidance to HRBP and liaise with CBSC HR admin / payroll team about the upcoming mobilization to ensure position management, contract issuance, payment of benefits, etc.
Participate in IM Group activities for local IM Inputs and contribute to IM projects as needed.
Provide feedback to the IM Group on necessary rule and policy changes based on local benchmark and expertise
Take care of the local legalization of the inbound employees (new joiners, transfers, assignees), arranging the initial work permit and follow up on contractual changes occurring thereafter.

Education

Bachelor degree in HR, Psychology, Law or Business Administration.

Experience

2+ years of experience in HR or payroll administration within a global environment,.
Some experience in logistics, visa and relocation processes is a strong plus.
Good knowledge of local labour law, tax and immigration legislation
Strong verbal and written communication skills
Good English level, and depending on the location a good level of the local language is required as well
Proactive mindset, with good organizational skills and the ability to manage priorities
Ability to adapt to changing work environments and work priorities
Capacity to share complete and accurate information
High-level confidentiality.
Client-Focused Approach and problem solving abilities
Experience with SuccessFactors will be a plus

Functional Competencies

Tools and data governance

Invoice management

Analytics and reporting

Employment law

International mobility

HR Acumen

Personnel administration

International Mobility Inbound Specialist