Key Responsibilities & Scope of Work

1. Tender Review & Risk Assessment

Review all tender documents, specifications, Bills of Quantities (BQ), drawings, contract conditions, SLAs, response times, and submission guidelines.
Identify key commercial, operational, and financial risks, such as Liquidated Damages (LD), 24/7 emergency response commitments, spare-part obligations, warranty terms, performance KPIs, and penalty clauses.

2. Costing, Budgeting & Pricing

Formulate precise tender pricing structures, including direct manpower costs, material/spare parts allowances, subcontractor costs, equipment, tools, overheads, contingency, and target profit margins.
Ensure competitive and commercially viable pricing submissions aligned with company profitability guidelines.

3. Vendor & Subcontractor Management

Issue Requests for Quotation (RFQs) to vendors and subcontractors.
Evaluate technical and commercial proposals, negotiate pricing, perform gap analyses, and ensure quotation compliance with tender specifications.

4. Technical Proposal & Manpower Planning

Determine required manpower deployment strategies, including Facility Managers, Engineers, Supervisors, Technicians, administrative staff, shift teams, standby teams, and CERT resources.
Coordinate technical write-ups: preventive/corrective maintenance (PM/CM) schedules, maintenance methodology, mobilization plans, organization charts, safety management plans, and tech adoption strategies.

5. Clarifications & Submission Management

Formulate and submit tender queries to clients/consultants manage responses to tender clarifications, addenda, and corrigenda.
Maintain strict tender submission timelines and lead cross-departmental inputs to ensure complete, compliant, and on-time submissions.
Ensure all administrative requirements-including declarations, track records, licenses, statutory forms, and financial disclosures-are fully compliant.

6. Tender Presentation & Post-Tender Interview

Prepare presentation slide decks and supporting documentation for post-tender clarification meetings.
Participate actively in client interviews, technical presentations, and final commercial negotiations.

Job Requirements & Qualifications

Education: Bachelor's Degree in Facilities Management, Building Services, Mechanical / Electrical Engineering, Quantity Surveying, or a related field.
Tender Experience: Minimum 3 to 5 years of hands-on experience in FM/M&E tender preparation and commercial management, with a proven track record of securing successful tender awards (GeBIZ / public sector contract experience is highly advantageous).
Project Experience: Practical background in project execution, building operations, or M&E maintenance to ensure tender proposals are operationally sound and aligned with ground realities.
CERT Qualification: Possess CERT Tier 2 or Tier 3 Certification (or equivalent Company Emergency Response Team qualification).
Commercial Acumen: Strong expertise in cost estimation, BQ pricing, quotation evaluation, contract conditions (e.g., PSSCOC, REDAS), and risk mitigation.
Skills: Proficient in MS Excel (advanced financial modeling/costing), Word, PowerPoint, and project management software. Strong negotiation, analytical, and stakeholder management skills.

Assistant Manager, Tender (Facility Management & M&E)