We are looking for a Bilingual Production Coordinator (English/Japanese) to support our team from October 2026 to January 2027, with the possibility of continued engagement depending on business needs.

This is a fully remote freelance opportunity, working 8 hours per day and supporting our team primarily across the Japan market and other APAC markets. The role works closely with a Creative team behind the positioning and creative expression of original content, providing coordination and executional support throughout the conceptual development of video and static assets.

You will be involved in a wide variety of organizational and executional tasks, working with teams and stakeholders across different locations and time zones. Full professional proficiency in both English and Japanese is required.

This is a freelance/independent contractor opportunity. Candidates should be comfortable working remotely and be available for the engagement period from October 2026 to January 2027. Any extension beyond this period will be subject to business needs. We welcome applications from candidates based anywhere.

What You'll Do

Gather context and creative materials from Content Partners, Marketing, and other internal stakeholders to assist in the production and delivery of Artwork and A/V assets to support title launch.
Extensive creative asset coordination, technical QC and meticulous tracking of said assets.
Build presentation decks and slideshows of asset suites for internal and external presentations.
Manage day-to-day project support: source required information, research & investigate details required for successful completion, traffic to partners, oversee successful delivery.
Manage and coordinate delivery of materials to internal partners and external creative agencies to ensure effective kickoff of all creative development.
Daily tracking of a suite of creative assets for titles, including managing creative timelines throughout.
Update deadlines, assets, milestones and partners on project management tools and various trackers to maintain clarity and ensure perfect deliveries of Artwork and AV assets in our fast-paced environment.
Gather relevant links and files of delivered assets and update trackers, decks and cross-functional partners.
Collaborate with internal designer and external agency partners to ensure timely and spec-accurate delivery of conceptual locked assets.
Manage tactical tasks associated with video production pipelines (opening project folders, managing and sharing access to stakeholders, communicating with assistant editors, sending kickoff emails, etc.)
Responsible for the timely and successful delivery of assigned tasks such as tracking project timelines, and progress across various verticals and projects.
Collaborate with Client to ensure vendors conform to specs and adhere to standardized workflows and best practices as set for by the client.  
Coordinate with other external agency partners (vendors) to ensure timely and spec-accurate delivery of conceptual locked assets. 
Responsible for the timely & successful delivery of assigned tasks such as tracking project timelines and progress across a number of verticals and projects.

What You Need

Fluency in English, together with fluency in and Japanese, both spoken and written. Comfortable conversing with native speakers and within production verbiage/terminology. Fanatical attention to detail. 
Able to follow complex written instructions (like code, or a difficult recipe) but also have an open mind for creative solutions and an instinct for innovation. 
Strong understanding of static Artwork Specs and Video Specs to be able to review delivered video elements for tech spec disparities. 
Proficiency in Adobe Creative Suite to be able to open files and confirm the adherence of delivery specs by external agencies.
Strong understanding of Video Specs to be able to review delivered video elements for tech spec disparities.
Exceptional organizational skills with a disciplined approach to project management.
Experience using a Digital Asset Management system or similar tools to propagate and track assets through an operational workflow.
Familiarity, passion, and curiosity for the intersection of artwork, entertainment creative, and technology.
Firm knowledge of all aspects of a digital creative and image production workflow.
Great interpersonal skills and comfortable in a client facing role.
Fervent follow-through and being tenacious is essential.

Who You Are

A fast learning, digital native, with extraordinary Google Suite chops.
Conscientious, diplomatic, and effective communicator.
You thrive in a fast-paced and demanding environment, possess a high level of intellectual curiosity and demonstrate strong judgment in the face of ambiguity.
You are an avid user of both your left and right brain. If you live and breathe global entertainment and geek out at the thought of bringing complex stories to the world at the intersection of art and science, then we want to talk to you.
Someone with a positive can do attitude coupled with a strong commitment to integrity.
Scrupulous around sensitive information and zealously adherent to confidentiality protocols.
You have an ownership mentality and propensity to take responsibility for key outcomes.
Are detail-oriented and organized with unrivaled ethics, integrity, and ability to prioritize effectively to accommodate tight deadlines in a dynamic start-up environment.
You are self-directed and able to take ownership of tasks and workflows and drive them through to completion.

What's In It For You

At Orb Group, you'll get an exciting challenge at an entrepreneurial and global company, where we believe that high job satisfaction is the basis for personal achievement. You will be surrounded by colleagues who are committed to helping each other grow. We are open-minded, receptive and strive for honesty and integrity.

We believe our people and our work make the difference for our clients and their audience. With us, you get to work with market-leading brands and exciting customers who will challenge you, and you, them.

Compensation: SGD 200-230 per day

Who We Are

Meet Orb Group. We are an independent global specialist in production and content marketing from inception to delivery, powered by technology and fueled by creativity. We have multiple global offices and 100+ colleagues worldwide, but we work as one team. We've partnered with some of the world's biggest and most innovative and recognizable brands, including Ikea, Dyson, Absolut, Netflix, CBS, Polestar, Lego and PBS. Just to name a few.

Let's craft better stories. Join us!

Orb Group provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Bilingual Production Coordinator - JP/EN (Freelance)