We are looking for a capable and commercially minded executive to manage our day-to-day commercial workflow-from purchasing and product costing to customer orders and delivery coordination. This is a hands-on role for someone who takes ownership, follows matters through to completion, and can coordinate confidently with suppliers, key retail customers, warehouse staff, and management.

Key Responsibilities

Responsibilities
Manage purchasing activities and liaise with local and overseas suppliers.
Negotiate pricing, MOQ, lead times, payment terms and delivery schedules.
Prepare Purchase Orders and follow up on production, shipment and delivery.
Monitor stock levels and support replenishment planning.
Handle supplier delays, shortages, quality issues and order discrepancies.
Prepare product costings, selling prices and margin analysis.
Coordinate customer accounts, including quotations, product listings and promotion submissions.
Follow up on customer Purchase Orders, deliveries and outstanding matters.
Prepare sales reports and analyse product and customer performance.
Coordinate new-product launches with suppliers, customers, warehouse and operations.
Maintain accurate purchasing, pricing and commercial records.
Provide general administrative and operational support where required.
Requirements
Diploma or Degree in Business, Supply Chain, Procurement, Administration or a related field.
Preferably 1-3 years of experience in purchasing, sales coordination, commercial operations, administration with ordering responsibilities, or a similar role.
Candidates with strong administrative experience, good Excel skills and experience handling orders are welcome to apply.
Strong numerical, communication, coordination and problem-solving skills.
Detail-oriented, organised and able to manage multiple deadlines independently.
Strong proficiency in Microsoft Excel or Google Sheets.
Familiar with Purchase Orders, invoices, delivery notes, order processing and inventory processes.
Experience in FMCG, wholesale, retail accounts, overseas sourcing or ERP systems is an advantage.
Familiarity with AI tools such as ChatGPT and using AI to improve work efficiency is preferred.
Accounting experience is not required.
Proactive and willing to follow matters through to completion.
Able to work independently in a fast-moving SME environment.

Purchasing & Commercial Executive