Description

Position at Ziff Davis

The Opportunity:

We are looking for a detail-oriented and collaborative Accounts Payable Specialist to join our Finance team. In this role, you will manage end-to-end invoice processing, vendor onboarding and relations, payment disbursements, and month-end close support across multiple business units and subsidiaries.

Key Responsibilities

Invoice Processing & Allocation: Review, code, and enter invoices into Oracle Fusion accurately allocate shared expenses across relevant business units, departments, and subsidiaries.
Approval & Workflow Management: Partner across departments (Engineering, Sales, Operations, Technology, Legal) to route invoices, secure timely approvals, and resolve billing discrepancies.
Payment Execution: Prepare and process electronic funds transfers (EFT/ACH), wire transfers, and check runs, prioritizing payments to optimize cash discounts and adhere to vendor terms.
Vendor Onboarding & Compliance: Manage vendor setup, collect and validate required banking credentials, maintain tax documentation (W-9s, W-8BENs), and support annual 1099 filings.
Account Reconciliation: Reconcile monthly vendor statements and accounts payable aging schedules research and resolve past-due balances and vendor inquiries.
Month-End Close Support: Assist with the monthly accrual process, reconcile AP subledgers with general ledger accounts, and coordinate with the treasury team on bank reconciliations.
Expense Reporting: Audit employee expense reports against corporate travel and entertainment policies to ensure compliance and proper documentation.
Process Improvement: Maintain audit-ready documentation in alignment with internal controls (SOX) and support initiatives to streamline AP workflows using automation and AI tools.

Qualifications

Required:

3+ years of accounts payable or general corporate accounting experience.
Strong working knowledge of full-cycle AP, vendor tax documentation (W-9, W-8BEN, 1099), and standard internal controls.
Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, data formatting).
Experience with multi-entity/subsidiary expense allocations and intercompany transactions.
Excellent written and verbal communication skills with the ability to interface diplomatically across all departments.

Preferred:

Associate or Bachelor's degree in Accounting, Finance, or a related field.
Hands-on experience with Oracle Fusion (or comparable enterprise ERP systems like SAP or NetSuite).
Experience supporting foreign currency/international payments and operating within a Sarbanes-Oxley (SOX) compliant environment.
Familiarity with modern AP automation tools and a willingness to explore AI-assisted financial workflows

Our Benefits:

Ziff Davis offers competitive salaries in addition to robust, health and wellness-focused benefits. We are committed to work-life balance with paid time off when you need it.

At Ziff Davis, we remain dedicated to creating an environment where everyone feels valued, respected, and empowered to succeed. We offer Employee Resource Groups, company-sponsored events, and regular opportunities for professional growth through educational support, mentorship programs, and career development resources. Our employees are recognized and celebrated through employee engagement programs and recognition awards.

If you're seeking a dynamic and collaborative work environment where you can see the direct impact of your performance and thrive both personally and professionally, then Ziff Davis is the place for you.

Ziff Davis is an Equal Opportunity Employer. At Ziff Davis, Diversity, Equity, and Inclusion (DEI) has always been about fairness, equal opportunity, and belonging. DEI enables us to attract and retain the best talent, regardless of background or circumstances, while enabling our thousands of employees worldwide to thrive.

Accounts Payable Specialist - UK Shift