Key Responsibilities

Source, evaluate, and negotiate with suppliers/subcontractors for construction materials, tools, equipment, and services.
Prepare material request forms, obtain quotations, evaluate cost competitiveness, and issue purchase orders (POs) in line with company procedures.
Coordinate deliveries to project sites, ensuring timeliness and compliance with project schedules.
Monitor inventory of site materials, track usage, and liaise with site supervisors/engineers for material requests.
Maintain supplier database and assess supplier performance for reliability, pricing, and quality.
Resolve discrepancies relating to deliveries, invoices, or quality issues.

Handle documentation for procurement, contracts, and project-related correspondence.
Maintain proper filing of POs, invoices, delivery orders, and supplier agreements.
Assist with manpower-related administrative tasks (e.g., worker documentation, safety passes, permit renewals) as required.
Support office management tasks such as stationery and supplies, scheduling, and record keeping.
Coordinate with project and accounts teams to ensure smooth processing of invoices and claims.

Requirements & Qualifications

Diploma in Supply Chain, Business Administration, or related field.
Minimum 2 years experience in procurement or administration, preferably within construction / main contractor environment.
Strong knowledge of construction materials, vendors, and site operations is an advantage.
Proficient in Microsoft Office (Excel, Word, Outlook) experience in ERP/procurement systems is a plus.
Good negotiation and communication skills, with ability to coordinate between suppliers, project teams, and site staff.
Able to multi-task, work independently, and meet deadlines in a fast-paced environment.