Job Summary

Reporting to the Director, Finance, the Senior Executive (Accounts Payable) is responsible for supporting the day-to-day Accounts Payable operations by ensuring timely and accurate invoice processing, payment execution and compliance with the Association's financial policies and internal controls. The role works closely with internal stakeholders and vendors to ensure efficient payment processing and accurate financial records.

Job Description

Accounts Payable Operations

Coordinate the daily Accounts Payable workload to ensure invoices and payments are processed accurately and within agreed service level timelines
Review invoices, claims and payment vouchers prepared by junior team members to ensure accuracy, completeness and compliance with FAS policies and approval requirements
Verify supporting documents, purchase orders, approvals and invoice details before processing payments
Process invoices, staff claims and payment requests accurately and in a timely manner in accordance with FAS policies
Prepare payment runs and ensure payments are processed accurately and on schedule
Perform supplier statement reconciliations and investigate outstanding or disputed items
Monitor Accounts Payable ageing and follow up on outstanding invoices where necessary

Month-End & Financial Reporting

Prepare weekly expenditure reports and cost trackers
Support month-end and year-end closing activities, including reconciliations, accruals and Accounts Payable schedules
Assist in preparing reports and supporting documentation for financial reporting and management review

Stakeholder Management

Respond to vendor and internal stakeholder enquiries in a timely and professional manner
Work closely with Procurement and business units to resolve invoice, purchase order and payment-related issues
Liaise with vendors to resolve invoice discrepancies and payment queries

Other Duties

Must be willing to work on match days, including weekends, in line with SPL, WPL, and National Team calendar
Under take any other duties assigned by the Reporting Officer or General Secretary

Job Requirements

Diploma or Degree in Accounting, Finance, Business Administration or a related discipline
At least 4-6 years of relevant Accounts Payable or finance operations experience
Experience in invoice processing, payment administration and month-end closing activities
Experience reviewing work performed by junior team members would be an advantage
Proficient in accounting software, ERP systems, Microsoft Dynamics 365 Business Central(BC), and Microsoft Excel
Experience in a non-profit organisation, grant-funded environment or public sector would be an advantage