Our client, a dynamic Founder and CEO, is seeking a highly experienced, discreet, and polished Executive cum Personal Assistant (EA/PA). This is a senior-level position acting as the primary operational right-hand, responsible for driving seamless precision across both high-priority business domains and private lifestyle logistics.

The ideal candidate possesses exceptional emotional intelligence, strong global coordination experience, and an intuitive ability to manage shifting priorities under pressure.

Key Responsibilities

Travel Operations: Plan and coordinate complex, multi-leg international business and personal itineraries, including luxury accommodations, visas, ground logistics, private dining, and curated experiences.
Strategic Scheduling: Manage a high-volume calendar across multiple time zones, proactively optimizing the CEO's daily agenda and prioritizing strategic focus areas.
Lifestyle & Family Support: Oversee personal lifestyle coordination, household management, vendor management, appointments, personal procurement, and bespoke projects.
Document Administration: Maintain accurate identity records for family members, ensuring timely renewal of passports, visas, re-entry permits, and official documentation.
Event Planning: Organize mid-scale executive functions, private events, and gatherings with end-to-end oversight on logistics and guest experience.
Stakeholder Management: Act as a professional liaison between the CEO and internal/external high-profile stakeholders, maintaining strict confidentiality at all times.
Digital & Administrative Asset Management: Maintain database contacts, high-value asset shipping/insurance, and social media profile administration (e.g., LinkedIn).

Qualifications & Requirements

Experience: Minimum 5 years of dedicated EA/PA experience supporting C-Suite executives, ideally within a founder-led business, ultra-high-net-worth (UHNW) environment, or private family office.
Core Competencies: Exceptional discretion, high detail orientation, and proven capability to operate autonomously in fast-paced environments.
Mindset: Proactive and solutions-driven, with the foresight to anticipate executive needs without direct supervision.
Communication: Superior verbal and written communication skills with a polished, high-touch service delivery mindset.
Tech Literacy: Proficient in MS Office/Outlook, Google Workspace, and digital event/project planning tools.

What Success Looks Like

The CEO's professional and personal ecosystems operate seamlessly and efficiently.
Demonstrates independent judgment to solve problems quietly and stay several steps ahead.
Builds an enduring foundation of operational trust, ensuring high-value initiatives are executed flawless regardless of location.

Executive Assistant to Chief Executive Officer