Are you passionate about enhancing workers employment and employability Can you connect workers with employers through job-matching, career guidance, and skills upgrading Ready to collaborate on recruitment, training, and job redesign to support nationwide skills development

If your answers are yes, we want you to join us and make a significant impact on the employment and employability landscape today!

We are seeking a highly effective Executive/Senior Executive, Personal Assistant (Administrative and Executive Support) to join our department dedicated to employment and employability!

In this role, you will support NTUC's sub-department's Senior Management and team. You will deliver high-level executive secretarial duties, administrative coordination and stakeholder liaison, while driving process improvements and ensuring seamless day-to-day operations. Your ability to anticipate needs, manage priorities, and follow through on key initiatives will be essential in ensuring work is executed efficiently and professionally.

Job Responsibilities

Secretariat and Executive Support

Manage Senior Management's schedules and provide meeting secretariat support, meeting materials, room bookings, and follow-up actions.
Provide timely day-to-day support and manage ad-hoc requests to ensure smooth departmental coordination

Stakeholder and Communication Management

Serve as a liaison with internal and external stakeholders, managing operational correspondence on behalf of Senior Management, ensuring clarity and timeliness
Coordinate information flow to support decision-making and stakeholder engagement

Operations and Business Support

Coordinate and support stakeholders on matters including travel arrangements, events, meetings, procurement, invoices, claims, onboarding and exit logistics, access requests, events support, and other transactions in line with internal policies
Maintain proper documentation and prepare standard reports or updates to support visibility and follow-up
Support process improvements by identifying recurring work issues and recommending practical workflow enhancements
Ensure confidentiality and adherence to PDPA, internal governance requirements, and standardised work practices

Job Requirements

Strong organisational and prioritisation skills in a fast-paced environment
Good stakeholder management across senior leadership and external partners
Excellent written and verbal communication skills
Ability to maintain high level of discretion, integrity, and professionalism
Ability to anticipate needs and work independently with minimal supervision
Proficient in Microsoft Office tools and virtual collaboration platforms
At least 2 years of relevant experience supporting senior management or C-suite executives. Relevant administrative or secretarial training is an advantage

Working Location: Jurong East, Devan Nair Institute

Designation and salary will commensurate with experience.

We will only contact shortlisted candidates.