Project Administration & Coordination

Provide day-to-day administrative support the Project Managers and project teams
Record minutes with clear notes and action tracking
Maintain project calendars, schedules, and key milestone tracking

Document Control & Digital Systems

Manage and maintain project documentation and client project management systems (e.g., project dashboards, document repositories, reporting tools)
Ensure version control, proper document filing, and compliance with project protocols
Support data integrity and audit readiness across all digital platforms

Reporting& Data Management

Assist in preparation of project reports (weekly, monthly, and ad hoc)
Consolidate project data, including progress updates, risk registers, and issue logs
Track KPIs, budgets, and key deliverables using digital tools

Financial& Procurement Support

Support procurement processes including document preparation and submission tracking
Assist in invoice processing, cost tracking, and financial documentation
Maintain records of contracts, variations, and approvals

Stakeholder Communication

Act as a central coordination point for communication among internal teams, clients, and external stakeholders
Track and follow up on action items and deliverables
Ensure timely dissemination of information and documentation

Compliance& Governance

Requirements:

Diploma or Degree in Business Administration, Project Management, Real Estate, or related field
2-5 years of relevant experience in project administration, preferably in real estate, construction, or consultancy environment
Familiarity with digital platforms or similar enterprise project management tools is an advantage
Strong organisational and document control skills
High attention to detail and accuracy
Good communication and stakeholder coordination skills
Proficient in Microsoft Office (Excel, Word, PowerPoint)
Proficiency in project digital platforms (e.g., Aconex, Procore, BIM 360, SharePoint)

EA Personnel Name: Jackie Ng

EA Personnel No: R22109024

EA License No: 95C5411

Project Administrator (1 Year Contract)

Project Administrator