Shipping Coordinator (Logistics/ Pharma/ Contract)

12 Months Contract
Location: Tuas
Salary up to $3,000 depending on experience
Industry : Pharmaceutical

Our client is a leading global biopharmaceutical company dedicated to improving human health through scientific innovation. The organization develops vaccines and innovative treatments across a broad range of therapeutic areas, including rare diseases, immunology, oncology, infectious diseases, diabetes, cardiovascular health, and neurology, with a commitment to advancing healthcare outcomes and improving patients lives worldwide.

Job Summary

Responsible for managing end-to-end inbound and outbound shipment operations, ensuring full visibility of shipment flows against plan, and maintaining accountability across carriers and suppliers.

Responsibilities
Inbound & Outbound Shipment Management

Coordinate and execute all inbound and outbound shipment activities in alignment with the supply plan
Liaise with internal stakeholders (planning, procurement, warehouse) to ensure timely dispatch and receipt of goods
Maintain accurate shipment records and documentation including commercial invoices, packing lists, bills of lading, and customs declarations
Ensure compliance with local and international shipping regulations and Sanofi's internal procedures
Manage shipment priorities and communicate proactively with relevant teams in the event of changes to the plan

Shipment Visibility & Reporting

Monitor and track all active shipments in real time against the agreed delivery plan
Maintain end-to-end visibility on all transportation movements from external warehouses to the Sanofi site, ensuring goods-in-transit status is always tracked
Proactively monitor and report on transit milestones - including pick-up confirmation, in-transit updates, estimated arrival, and delivery confirmation - for all external warehouse-to-site movements
Identify and escalate any transit risks or delays that may impact site operations or production schedules, coordinating with carriers and warehouse partners to resolve in a timely manner
Maintain and update shipment tracking dashboards and reports for internal stakeholders
Provide regular status updates to the Supply Chain team and relevant business partners
Proactively identify deviations, delays, or exceptions and escalate as appropriate

Carrier & Supplier Accountability

Serve as the primary point of contact for carriers, freight forwarders, and logistics suppliers
Hold carriers and suppliers accountable to agreed service levels, lead times, and KPIs
Conduct regular performance reviews and escalate non-conformances
Drive corrective actions and continuous improvement initiatives with logistics partners
Maintain records of carrier performance and service level adherence

Shipment Pick-Up Arrangement & Accountability

Own end-to-end responsibility for arranging all shipment pick-ups, including FCA and other applicable Incoterms
Coordinate pick-up schedules with suppliers, carriers, and internal warehouse teams to ensure full alignment
Confirm pick-up dates, times, and locations; communicate clearly to all parties and follow up on execution
Ensure all pick-ups are executed on time and in compliance with Incoterms® requirements and company procedures
Escalate and resolve pick-up delays or failures; hold carriers accountable for missed commitments
Maintain a pick-up schedule log and track completion status through to delivery confirmation

Insurance & Damage Management

Manage cargo insurance coverage for all shipments in line with company policy
Initiate and follow up on insurance claims for lost, damaged, or delayed shipments
Document and report shipment damages, coordinating with carriers, insurers, and internal quality teams
Maintain a damage log and track resolution status through to closure
Ensure all damage incidents are reported within required timeframes and in accordance with insurance policy conditions

Requirements:

Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field
2-4 years of experience in a shipping, logistics, or supply chain coordination role
Extensive knowledge of international shipping regulations, Incoterms®, and customs procedures
Demonstrated experience in arranging and managing shipment pick-ups and carrier coordination
Experience with freight management systems and ERP platforms (e.g., SAP)
Proficiency in MS Office Suite, particularly Excel and PowerPoint
Proven ability to manage multiple shipments simultaneously in a fast-paced environment

Lim Pey Chyi - [HIDDEN TEXT]
Recruitment Consultant (R2090579)
Manpower Staffing Services (S) Pte Ltd
EA Licence: 02C3423

Desired Skills and Experience

Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field
2-4 years of experience in a shipping, logistics, or supply chain coordination role
Extensive knowledge of international shipping regulations, Incoterms®, and customs procedures
Demonstrated experience in arranging and managing shipment pick-ups and carrier coordination
Experience with freight management systems and ERP platforms (e.g., SAP)
Proficiency in MS Office Suite, particularly Excel and PowerPoint
Proven ability to manage multiple shipments simultaneously in a fast-paced environment

Apple, Pey Chyi Lim EA License No.: 02C3423 Personnel Registration No.: R2090579

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