Shipping Coordinator (Logistics/ Pharma/ Contract)
12 Months Contract
Location: Tuas
Salary up to $3,000 depending on experience
Industry : Pharmaceutical
Our client is a leading global biopharmaceutical company dedicated to improving human health through scientific innovation. The organization develops vaccines and innovative treatments across a broad range of therapeutic areas, including rare diseases, immunology, oncology, infectious diseases, diabetes, cardiovascular health, and neurology, with a commitment to advancing healthcare outcomes and improving patients lives worldwide.
Job Summary
- Responsible for managing end-to-end inbound and outbound shipment operations, ensuring full visibility of shipment flows against plan, and maintaining accountability across carriers and suppliers.
Responsibilities
Inbound & Outbound Shipment Management
- Coordinate and execute all inbound and outbound shipment activities in alignment with the supply plan
- Liaise with internal stakeholders (planning, procurement, warehouse) to ensure timely dispatch and receipt of goods
- Maintain accurate shipment records and documentation including commercial invoices, packing lists, bills of lading, and customs declarations
- Ensure compliance with local and international shipping regulations and Sanofi's internal procedures
- Manage shipment priorities and communicate proactively with relevant teams in the event of changes to the plan
Shipment Visibility & Reporting
- Monitor and track all active shipments in real time against the agreed delivery plan
- Maintain end-to-end visibility on all transportation movements from external warehouses to the Sanofi site, ensuring goods-in-transit status is always tracked
- Proactively monitor and report on transit milestones - including pick-up confirmation, in-transit updates, estimated arrival, and delivery confirmation - for all external warehouse-to-site movements
- Identify and escalate any transit risks or delays that may impact site operations or production schedules, coordinating with carriers and warehouse partners to resolve in a timely manner
- Maintain and update shipment tracking dashboards and reports for internal stakeholders
- Provide regular status updates to the Supply Chain team and relevant business partners
- Proactively identify deviations, delays, or exceptions and escalate as appropriate
Carrier & Supplier Accountability
- Serve as the primary point of contact for carriers, freight forwarders, and logistics suppliers
- Hold carriers and suppliers accountable to agreed service levels, lead times, and KPIs
- Conduct regular performance reviews and escalate non-conformances
- Drive corrective actions and continuous improvement initiatives with logistics partners
- Maintain records of carrier performance and service level adherence
Shipment Pick-Up Arrangement & Accountability
- Own end-to-end responsibility for arranging all shipment pick-ups, including FCA and other applicable Incoterms
- Coordinate pick-up schedules with suppliers, carriers, and internal warehouse teams to ensure full alignment
- Confirm pick-up dates, times, and locations; communicate clearly to all parties and follow up on execution
- Ensure all pick-ups are executed on time and in compliance with Incoterms® requirements and company procedures
- Escalate and resolve pick-up delays or failures; hold carriers accountable for missed commitments
- Maintain a pick-up schedule log and track completion status through to delivery confirmation
Insurance & Damage Management
- Manage cargo insurance coverage for all shipments in line with company policy
- Initiate and follow up on insurance claims for lost, damaged, or delayed shipments
- Document and report shipment damages, coordinating with carriers, insurers, and internal quality teams
- Maintain a damage log and track resolution status through to closure
- Ensure all damage incidents are reported within required timeframes and in accordance with insurance policy conditions
Requirements:
- Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field
- 2-4 years of experience in a shipping, logistics, or supply chain coordination role
- Extensive knowledge of international shipping regulations, Incoterms®, and customs procedures
- Demonstrated experience in arranging and managing shipment pick-ups and carrier coordination
- Experience with freight management systems and ERP platforms (e.g., SAP)
- Proficiency in MS Office Suite, particularly Excel and PowerPoint
- Proven ability to manage multiple shipments simultaneously in a fast-paced environment
Lim Pey Chyi - [Confidential Information]
Recruitment Consultant (R2090579)
Manpower Staffing Services (S) Pte Ltd
EA Licence: 02C3423
Desired Skills and Experience
Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field
2-4 years of experience in a shipping, logistics, or supply chain coordination role
Extensive knowledge of international shipping regulations, Incoterms®, and customs procedures
Demonstrated experience in arranging and managing shipment pick-ups and carrier coordination
Experience with freight management systems and ERP platforms (e.g., SAP)
Proficiency in MS Office Suite, particularly Excel and PowerPoint
Proven ability to manage multiple shipments simultaneously in a fast-paced environment
Apple, Pey Chyi Lim EA License No.: 02C3423 Personnel Registration No.: R2090579
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