HR & Finance Executive

Responsibilities

Manage the full spectrum of recruitment activities, including job postings, interview coordination, onboarding, and offboarding processes.
Prepare employment contracts, confirmation letters, and other HR-related documents.
Maintain employee records and ensure proper filing, confidentiality, and data accuracy.
Process monthly payroll, leave administration, attendance records, and staff claims.
Handle CPF submissions and ensure compliance with MOM regulations and the Employment Act.
Manage work pass applications, renewals, cancellations, and other related matters with the Ministry of Manpower (MOM).
Prepare and submit Auto-Inclusion Scheme (AIS) records to IRAS and ensure timely annual tax reporting.
Coordinate employee training programmers and support employee engagement initiatives.

Manage office administration and procurement of office supplies.
Liaise with external vendors, service providers, banks, and government agencies.
Coordinate freight bookings with forwarders and shipping agents for import and export shipments.
Verify and maintain shipping and import documents, including commercial invoices, packing lists, delivery orders, bills of lading, and import permits, ensuring accuracy and regulatory compliance.
Maintain proper filing and records of shipping and customs documentation.
Assist with invoice payments processing, staff claims reimbursement, petty cash management, and other administrative support duties.
Support company events and perform ad hoc duties as assigned.

Diploma or Degree in Human Resource Management, Business Administration, Accounting, Finance, or a related discipline.
Minimum 3 - 5 years of relevant experience in HR, finance, and administration.
Familiarity with the Singapore Employment Act and MOM regulations.
Hands-on experience in payroll processing, HR administration, and work pass matters is preferred.
Knowledge of import procedures and shipping documentation will be an added advantage.
Proficient in Microsoft Office applications, particularly Microsoft Excel.
Good communication, organizational and multitasking skills.
Able to work independently and thrive in a fast-paced environment.