Company Overview

LMS Singapore, founded in 1995, operates in 5 ASEAN countries distributing scientific instruments for material science. We partner exclusively with global market leaders to provide quality products, technical support, and tailored solutions for testing and analysis needs.

Job Summary

You will support Sales, Service, and Management teams by coordinating sales administration and logistics to ensure smooth daily operations, accurate order processing, and professional front-office management.

Responsibilities

Manage front office operations by attending to visitors and handling incoming calls professionally
Provide administrative support to the Manager and internal departments to facilitate efficient workflows
Prepare accurate quotations for Sales and Service teams to support customer proposals
Process sales orders promptly and monitor shipment schedules to ensure timely delivery
Verify completeness and compliance of shipping documents with customer requirements
Coordinate mail, messages, and courier services to maintain effective communication
Support marketing activities including seminars, exhibitions, and mailing campaigns to enhance brand presence
Perform data entry, filing, and document management to maintain organized records
Respond to general enquiries and complete ad-hoc administrative tasks as assigned
Coordinate with suppliers, transporters, and internal teams to schedule deliveries efficiently
Monitor and track shipment status to ensure on-time delivery and resolve issues proactively
Prepare delivery orders, invoices, packing lists, and shipping documents accurately
Handle import/export documentation when applicable to comply with regulations

Required competencies and certifications

Proficient in MS Office applications (Word, Excel, PowerPoint) and CRM systems to support administrative and sales functions
Strong organizational skills with keen attention to detail for managing multiple tasks independently
Effective communication and interpersonal skills to collaborate across teams and with external partners

Preferred competencies and qualifications

Minimum Diploma or equivalent in Business Administration, Logistics, or related field
1-3 years of relevant experience in administration and/or logistics roles

Sales Admin Executive

Sales & Customer Relationship Management Executive