Administrative Executive (Sales & Procurement Support)

About the Role

Anson Industries Technologies Pte Ltd is seeking a proactive and detail-oriented Administrative Executive to support sales operations, procurement activities, and general administrative functions. The successful candidate will be responsible for ensuring accurate order processing, timely purchasing coordination, and smooth communication between customers, suppliers, and internal departments. The role may also involve interposting or cross-functional assignments based on business needs.

Key Responsibilities

Process and manage sales orders, including order entry, sales confirmations, invoicing, and delivery coordination
Liaise with customers on order status, documentation, delivery schedules, and general enquiries
Handle procurement activities, including preparing purchase orders, coordinating with suppliers, and monitoring deliveries
Maintain accurate records of sales orders, purchase orders, inventory-related documents, and customer information
Coordinate with Sales, Operations, Finance, and Logistics teams to ensure smooth workflow and timely order fulfilment
Prepare reports, filing, data entry, and general administrative support
Ensure compliance with company procedures and documentation standards
Support ad-hoc administrative duties and cross-functional assignments as required

Requirements

Diploma or equivalent qualification in Business Administration or a related field
Minimum 1-2 years of administrative experience, preferably in sales support, order processing, procurement, or customer service
Proficient in Microsoft Office applications (Excel, Word, Outlook)
Strong organisational skills with attention to detail
Ability to work independently and meet deadlines
Good communication and interpersonal skills
Adaptable and willing to undertake interposting or cross-functional assignments when required

Preferred Qualifications

Experience using ERP, inventory management, or accounting systems
Familiarity with procurement and inventory processes

What We Offer

Competitive salary commensurate with qualifications, experience, and performance
Salary review and performance-based salary increment
Non-contractual performance bonus
Stable and supportive working environment
Opportunities for learning, career development, and cross-functional exposure
Opportunities to grow within the company

Administrative Assistant