Job Overview:

Our client, a trading company based in Singapore, is seeking an Operations Executive to support its international trading activities. The role is responsible for managing end-to-end trade documentation, coordinating with shipping lines and logistics partners, and ensuring smooth execution of cross-border shipments. This role plays a key part in supporting the company's global trading operations across multiple regions.

Key Responsibilities:

Handle and manage various trade documents, including Letters of Credit (LC), Bills of Lading (B/L), Certificates of Origin, packing lists, and commercial invoices
Coordinate with shipping lines, freight forwarders, and logistics partners to ensure timely and accurate delivery of goods
Review trade contracts, sales agreements, and purchase orders to ensure accuracy and compliance
Communicate and coordinate with internal teams and external counterparties regarding documentation discrepancies and settlement matters
Track shipment progress and proactively resolve operational issues during transit
Maintain accurate records of trade transactions and related documents in internal systems
Assist in handling LC issuance, amendments, and discrepancies, and liaise with banks when required
Ensure all trade operations comply with relevant regulations, sanctions screening requirements, and internal company policies
Manage daily international trade operations and follow-ups, covering clients across South America, Europe, and other regions, while maintaining strong business relationships ordinate across internal departments and China headquarters to ensure smooth communication and workflow
Adapt to different regional business hours and manage cross-time zone coordination effectively
Prioritise urgent and important emails to ensure timely response and resolution of key matters

Job Requirements:

At least 2 years of experience in trade operations or trade documentation handling
Familiar with shipping documents such as Bills of Lading, Letters of Credit, and Certificates of Origin
Good understanding of international trade terms (Incoterms) and global trade practices
Proficient in Microsoft Excel and relevant trade systems
Strong attention to detail and ability to work under tight deadlines
Ability to work effectively with internal teams and headquarters across different regions

Work Arrangement:

Working hours: Monday to Friday, 9:00 AM - 6:00 PM
Required to attend 1-2 weeks of training at China headquarters upon joining

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)

Operations Executive | Molydenum Trading | Orchard