Job Description

Warehouse/Inventory Control:

Monitoring of inventory levels of both raw materials inventory and consumable items for all departments (laboratory and administrative department) to ensure timely and accurate procurement
Make sure goods are receipted and properly stored in the warehouse (6S housekeeping)
Perform weekly inventory replenishment of KANBAN stock system within the laboratory and ensure the system meets the laboratory's requirement - update if required
Receiving ordered items in appropriate systems and submitting paperwork to Finance to process invoice and payment
Submitting and tracking purchase orders in internal purchasing systems i.e. COUPA to maintain sufficient inventory levels in order to support ongoing and planned production and service
Monthly cycle counts to ensure inventory counts are current
Maintain inventory/purchasing modules within accounting system
Compliance control is to be well maintained and followed
Perform other duties as assigned

Purchasing:

Key and central point of contact for all internal departments and external vendors regarding orders and general inquiries
Represent department and the organization favourably and in accordance with established Company standards and associate attributes at all times
Manages whole purchasing cycle which includes request for quotation, PO creation, PO follow up, goods receipt entry and verification of supplier invoices, perform quality check on purchase requests/orders, i.e. to prevent duplicated orders
Continuous sourcing and identification of suppliers and vendors and negotiation with suppliers for favourable pricing and quality
Actively participate in team and company meetings
Create and run reports for all internal associates in regards to products, inventory levels, and costing
Assure appropriate expense codes, and departments are assigned to each purchase order
Demonstrate working knowledge of SOP regarding spending levels and procurement procedures
Build rapport and maintain good relationships with suppliers and vendors
Monitor supplier performance and ensure alignment to KPI's and product specifications
Compliance control is to be well maintained and followed
Perform other duties as assigned

Facility/Admin:

Principle contact and liaison between the Building Maintenance group and other department leads
Upkeeping of company's facility - office and laboratory
Provide full spectrum of administrate support, and coordinate with departments and offices within the group on all administrative related issues
Perform other duties as assigned

Qualifications

Minimum Diploma holder preferably in Science
1-2 years of Purchasing/Inventory experience
High level of proficiency with Microsoft Excel, purchasing and inventory management systems
Keenly attentive to detail, safety conscious with excellent time management and organizational skills
Customer service focused and professional attitude
Ability to solve problems, prioritize and multi-task
Excellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization
Work under supervision of management
Excellent command of English (verbal & written communication skills)
Ability to keep sensitive information confidential

Purchasing & Facilities Officer