Job Summary

Manage the full lifecycle of physical oil trades, ensuring operational milestones, documentation accuracy, and stakeholder coordination to support seamless trade execution and compliance in a dynamic trading environment.

Responsibilities

Manage the full deal lifecycle for physical oil trades, ensuring all operational milestones are met on schedule from recap to completion
Respond promptly to ad hoc operational requests from the Trading Team, coordinating cross-functionally to resolve issues
Maintain accurate and up-to-date trade records to support effective information flow and audit readiness
Handle cargo documentation precisely, including Bills of Lading, Letters of Credit issuance and compliance, voyage orders, cargo nominations, and inspection coordination
Complete and submit all operational documentation accurately within required timelines
Oversee ship-to-ship operations and manage storage facility activities, including stock reconciliations
Manage storage scheduling activities such as tank allocation, product segregation planning, and coordination with terminal operators to optimize storage capacity and align inventory movements with trading and shipping timelines
Calculate, claim, and settle demurrage in coordination with shipowners and counterparties
Monitor voyage execution and escalate operational concerns promptly
Serve as the primary operational contact for internal and external stakeholders including counterparties, inspectors, terminals, and agents
Interface daily with trading, shipping, chartering, trade finance, compliance, and contracts teams to ensure accurate and timely operational information flow
Proactively escalate and resolve operational issues while maintaining strong cross-departmental relationships

Required competencies and certifications

3 years of experience in oil trade operations, back-office, or combined mid/back-office functions within commodity trading or energy companies
Solid understanding of the physical oil trade lifecycle including cargo nominations, Bills of Lading management, Letters of Credit processing, laytime/demurrage calculation, and final settlement
Working knowledge of trade finance instruments, particularly Letters of Credit

Preferred competencies and qualifications

Familiarity with storage management, stock reconciliation, and ship-to-ship operations
High attention to detail demonstrated by strong numerical and documentation accuracy
Ability to manage multiple trades simultaneously under time pressure in a fast-moving trading environment
Strong interpersonal and communication skills to coordinate effectively across internal teams and external counterparties
Proactive and commercially minded with a problem-solving approach to operational challenges

Trade Operations Executive