Job Summary
Manage the full lifecycle of physical oil trades, ensuring operational milestones, documentation accuracy, and stakeholder coordination to support seamless trade execution and compliance in a dynamic trading environment.
Responsibilities
- Manage the full deal lifecycle for physical oil trades, ensuring all operational milestones are met on schedule from recap to completion
- Respond promptly to ad hoc operational requests from the Trading Team, coordinating cross-functionally to resolve issues
- Maintain accurate and up-to-date trade records to support effective information flow and audit readiness
- Handle cargo documentation precisely, including Bills of Lading, Letters of Credit issuance and compliance, voyage orders, cargo nominations, and inspection coordination
- Complete and submit all operational documentation accurately within required timelines
- Oversee ship-to-ship operations and manage storage facility activities, including stock reconciliations
- Manage storage scheduling activities such as tank allocation, product segregation planning, and coordination with terminal operators to optimize storage capacity and align inventory movements with trading and shipping timelines
- Calculate, claim, and settle demurrage in coordination with shipowners and counterparties
- Monitor voyage execution and escalate operational concerns promptly
- Serve as the primary operational contact for internal and external stakeholders including counterparties, inspectors, terminals, and agents
- Interface daily with trading, shipping, chartering, trade finance, compliance, and contracts teams to ensure accurate and timely operational information flow
- Proactively escalate and resolve operational issues while maintaining strong cross-departmental relationships
Required competencies and certifications
- 3 years of experience in oil trade operations, back-office, or combined mid/back-office functions within commodity trading or energy companies
- Solid understanding of the physical oil trade lifecycle including cargo nominations, Bills of Lading management, Letters of Credit processing, laytime/demurrage calculation, and final settlement
- Working knowledge of trade finance instruments, particularly Letters of Credit
Preferred competencies and qualifications
- Familiarity with storage management, stock reconciliation, and ship-to-ship operations
- High attention to detail demonstrated by strong numerical and documentation accuracy
- Ability to manage multiple trades simultaneously under time pressure in a fast-moving trading environment
- Strong interpersonal and communication skills to coordinate effectively across internal teams and external counterparties
- Proactive and commercially minded with a problem-solving approach to operational challenges
