Role Overview

Advance your career at the heart of strategic decision-making.

We are seeking a highly capable Executive Assistant to support our Managing Director - Wealth Management, based at his East Coast office. This is a dynamic and trusted role within a high-performing private family office, offering exposure to investment strategy, business operations and executive-level decision-making. The ideal candidate will possess a valid driving license, as occasional transportation support for the Managing Director and VIP guests may be required. This opportunity is well suited for individuals seeking to develop professionally within the world of Private Banking and Wealth Management for Ultra High Net Worth Individuals (UHNWIs).

About the Family Office

We are a discreet and established multi family office overseeing a broad portfolio of investments, private assets, and business interests. Our environment is fast-paced, professional, and built on trust, integrity, and long-term vision.

The Role: More Than Just Support
As Executive Assistant to the Managing Director, you will play a critical role in ensuring the smooth execution of both business and personal operations. Beyond traditional administrative support, this role provides unique exposure to strategic decision-making, investment activities and executive-level operations. You will serve as a key coordination point between the Managing Director, internal teams, external advisors and household staff, ensuring that priorities are managed efficiently and confidentially. This role involves a blend of executive support, operational coordination, householdadministration and travel management, making it ideal for individuals who are highly organised, adaptable and eager to grow within a sophisticated privateoffice environment.

Key Responsibilities
Executive & Administrative Support

Manage the schedules, communications and administrative requirements of the Managing Director, including drafting, preparing and managing emails and business correspondence on his behalf
Coordinate calendars, meetings and appointments, ensuring efficient scheduling and prioritisation
Prepare meeting materials, reports and briefing notes to support the Managing Director prior to meetings
Take minutes during meetings and ensure appropriate follow-up actions are tracked and executed
Conduct research and compile information to support decision-making and business initiatives.
Liaise with internal teams and external stakeholders including finance, legal and operational partners

Travel & Concierge Management

Manage all travel arrangements and reservations, including flights, hotels, dining, land transfers and other logistics.
Coordinate visa applications, travel documentation and itineraries
Provide concierge support when the Managing Director travels, including coordination across different time zones
Maintain records of travel credits, open tickets, memberships and preferred vendors, hotels and restaurants
Liaise with service providers to gather trip expenses and prepare travel reports for management review
May be required to travel occasionally to assist with errands and coordination during trips

Household & Personal Administration

Manage household administrative matters, including banking, payments and record keeping
Coordinate and oversee household staff, including maids, drivers and cooks where applicable
Coordinate with internal teams and external service providers on household maintenance, vehicle servicing and transportation arrangements
Handle mail management, deliveries and courier arrangements
Assist with the organisation of celebrations, events and personal engagements

Operational & Business Support

Assist with execution of business initiatives and investment-related operational tasks
Support the Managing Director with documentation, coordination and administrative follow-up for business matters
Liaise with various teams and service providers to consolidate information and prepare reports for management review
Provide general administrative support and assist with ad-hoc business requirements from time to time

Who You Are

A driven and trustworthy professional with 3-5 years of experience, preferably supporting senior executives in family offices, private banking, finance, consulting, or corporate environments
Excellent written and verbal communication skills with a high level of tact and discretion
Able to handle sensitive information professionally and maintain complete confidentiality
Strong organisational, multitasking and problem-solving abilities
A proactive team player with strong interpersonal skills and the ability to work independently
Highly adaptable and capable of managing a varied and fluid job scope
Meticulous, organised, resourceful and process-driven
Tech-savvy, with proficiency in MS Office and collaboration tools
Valid driving license preferred
Fresh graduates are welcome to apply.

What You'll Gain

. Career Development: Learn directly from a senior executive with wide-ranging business exposure

. Growth Opportunities: Build the foundation for a future in business, strategy, or operations

. Meaningful Work: Make an impact behind the scenes of a private investment environment

. Mentorship: Get insight, feedback, and guidance from a seasoned industry leader

. Competitive Package: Attractive remuneration and performance-based growth

EXECUTIVE ASSISTANT TO MANAGING DIRECTOR