Job Description

We are looking for a HR / Admin & Dormitory Executive to manage human resource administration, foreign worker compliance, and dormitory operations for our construction workforce. The successful candidate will ensure full compliance with Ministry of Manpower (MOM) regulations, Tripartite Guidelines on Fair Employment Practices, and Foreign Employee Dormitories Act (FEDA) requirements, while supporting daytoday operational needs.

Key Responsibilities

Human Resource & Administrative Functions

Perform endtoend HR administration, including onboarding, offboarding, and employee record management
Prepare and maintain employment contracts, HR letters, and personnel files
Administer attendance tracking, leave management, overtime records, and HR documentation
Coordinate with payroll vendors on salary processing and statutory contributions
Maintain updated HR databases and reports for management review and audits

Foreign Manpower & MOM Compliance

Handle work pass applications, renewals, cancellations, and appeals (Work Permit / S Pass) via MOM systems
Ensure compliance with the Employment of Foreign Manpower Act (EFMA) and construction sector manpower rules
Coordinate medical examinations, safety orientation courses, and mandatory worker briefings
Monitor work pass validity, employment conditions, and worker deployment records
Liaise with MOM, healthcare providers, and external agencies when required

Dormitory Management & Worker Welfare

Oversee foreign worker dormitory operations and ensure compliance with MOM / FEDA standards
Manage dormitory checkin / checkout, room allocation, and occupancy records
Coordinate dormitory inspections, cleanliness standards, safety checks, and maintenance issues
Address worker welfare matters, grievances, and disciplinary cases professionally
Liaise with dormitory operators, security, transport, and service vendors

Coordination & Support

Work closely with project, site, and operations teams to support manpower deployment
Communicate company policies and rules clearly to employees
Provide general administrative support and assist with adhoc duties as assigned

Job Requirements

Diploma or equivalent qualification in Human Resource Management, Business Administration, or related fields
Minimum 1-3 years of relevant HR / Admin experience in construction, engineering, or manpowerintensive industries
Knowledge of MOM regulations, work pass processing, and dormitory management requirements
Experience handling foreign manpower is strongly preferred
Good communication skills ability to interact with workers of diverse backgrounds
Proficient in Microsoft Office (Word, Excel, Outlook)
Strong organizational skills, attention to detail, and confidentiality awareness