Southeast Asia Facilities Manager - Singapore

Description & Requirements

The Team
We are committed to delivering the highest standards in terms of our facilities and services, thereby demonstrating just how much Bloomberg looks after our employees and our clients. We are highly detail-focused and constantly looking for ways that we can improve our offices and enhance our customer experience. As a one-stop-shop for all manner of inquiries, we collaborate with a multitude of internal departments on a global level in order to deliver fast and effective solutions. In Facilities, we are instrumental to the success of the business by providing a workplace that allows our employees to excel in their roles, an environment that they actively want to spend time in and are proud to share with our customers and business partners.
What's the role
We are seeking an enthusiastic Facilities Site Manager to support and add value to our multiple offices in South East Asia (SEA) region, while you are based in Singapore. Major responsibilities include remote management of our sites across SEA regions, which will include periodic travel to these locations. You coverage will be 6 different offices in SEA (Kuala Lumpur, Manila, Jakarta, Bangkok, Ho Chi Minh City, Hanoi).
You will be responsible for managing the Operational Expenditures (OPEX) budget while supporting Capital Expenditures (CAPEX) projects, project execution, vendor governance and continuous process improvements of operational and maintenance strategies. The individual shall ensure that activities are executed to ensure the uninterrupted integrity of the facility operations program. Successful candidates will have excellent project management and service delivery expertise across a diverse global portfolio.

We'll trust you to:

Lead all Facilities portions of the office
Coordination with Bloomberg departments including Infrastructure, Security, Hospitality and Capital Design
Build purchasing requests. Manage and approve vendor purchase orders, invoices and cost tracking governance utilizing industry best practices.
Management and approval of vendor contracts and agreements. Proper oversight of vendors as it relates to scope of work and execution of work efforts. Liaise with vendors and functional managers to assist in regional projects
Conduct regular site inspections, space management
Manage all Facility documentation including Site overviews, Process & Procedures, and Operations and maintenance Manuals
Implement and maintain Bloomberg's Facilities Global Standards which focus on extraordinary cleanliness, maintenance neatness and pantry services
Provide Elite, dedicated customer services
Knowledge of agile methodologies and scrum working with the ability to manage strategic and KTLO projects simultaneously
Manage, coach and train third party facility coordinator training programs and support overall staff development.
Effective Stakeholder Engagement. Build trusted relationship with stakeholders in each SEA offices to capture their needs and cultural nuances.

Day to Day responsibilities:

Have daily interaction with vendors and internal Bloomberg staff at all levels
Provide account management, cost control, property and general office management to support various department business needs
Manage the Facilities ticketing system, including handling tickets for assigned customer base
Ensure the office, its staff and activities follow local health and safety and any other legislation within the workplace
Coordinate/ensure organizational processes and procedure are followed
Assist with events, catering, group activities, and guest to the building
Work closely with the security team
Have a strong sense of ownership for the office and make sure that it is meticulously maintained, relaying maintenance needs to the vendor managers on duty
Focused on driving world class Environmental performance and sustainability outcomes

You'll need to have:

Preferably at least 6 years of relevant experience within the Facilities & Hospitality, project management, corporate real estate, corporate services industry
Bachelor's degree or degree-equivalent qualifications
Fluency in both written and spoken English
Understanding and articulate cultural nuances in each offices in SEA
Strong internal customer service experience
Ability to drive change and improvements by leveraging vendor relationships
Technical and operational Facilities Management with experience of mechanical systems (HVAC, Lighting and BMS systems)
Experience working within a technical facilities management environment handling hard services
Knowledge and expertise in MEP infrastructure systems, building management systems and building controls
Good customer service / relationship management skills / Excellent interpersonal skills
Strong conceptual and analytical skills, and decision making abilities
Experience and Knowledge with documentation techniques including Method of Procedures, Standard Operating Procedures, Root Cause Analysis and Change Management.
Demonstrated continuous career growth within an organisation

We'd love to see:

Proficiency in any Southeast Asian language to support business in SEA region
Proficiency in MS Excel, Word, and Power point
Availability for business travel and to work on weekends (as required)
A phenomenal teammate with strong social, interpersonal and analytical skills
Related degree in administration, architecture, engineering, facilities and / or building management (Not mandatory)
Experience with assisting / coordinating events
Ownership /proactiveness
Sense of urgency
Preventative / Forward thinking mindset
APAC wide mindset/ Cross Regional collaboration to get the things done with bigger impact.
Ensure alignment with Bloomberg standard and Bloomberg core value

If this sounds like you:

Apply if you think we're a good match. We'll get in touch to let you know what the next steps are, but in the meantime feel free to have a look at this: www.bloomberg.com/professional

Why Bloomberg

We're individuals with diverse backgrounds, talents, and experiences who take on big challenges and create even bigger impact through our work. We're interested in what makes you you, and how we can create opportunities for you to channel your unique, personal energy and grow to your fullest potential.

Learn more about our office and benefits:

Bloomberg is committed to improving the communities, cities and countries in which we work, and we support various initiatives including hiring and developing local talents. So, you'll need to have legal authorization to work full-time in Singapore, without Bloomberg sponsoring your work authorization, to be considered for this role.

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