Job Description

This role is a key member of the IT Procurement and Contract Management

team that is committed to deliver excellent service, value and expertise to our

internal partners and stakeholders through a managed process for IT

Procurement. The role provides support and guidance to IT globally for vendor

selection and evaluation activities for each IT spend and contract review in

accordance with the guidelines of the company's policy and operating manuals

(POM). With a high degree of autonomy and independence, the incumbent

manages the continual support and works closely with Finance, Global Risk,

Legal and Tax for each IT procurement review that is inclusive of contract

review contracts.

Responsibilities

Procurement Management

Support IT team members globally on procurement activities including Request

for Quote and Request for Proposal process for all IT categories

Ensure timely update, accuracy and completeness of electronic procurement

approval process and IT Procurement SharePoint site

Prepare and support Request for Quote with the requestor including review of

RFQ documents

Prepare and support Request for Proposal with the project team including

review of RFP documents, planning of RFP activities from start until completion

of contract signing

Carry out vendor contract review and negotiation with Finance, Global Risk,

Legal, Tax and Treasury

Handle the procurement process including contract renewal and extension in a

timely, consistent and quality manner in accordance with IT guidelines and the

POMs

Track closely on the completion status of each procurement request and

contract review

Perform the annual vendor performance review

Contract Management

Handles the contract management process including reading and extracting

relevant contract data and uploading of all relevant IT contracts onto the Global

Contract Repository in a timely, consistent and quality manner in accordance

with work instructions

Tracks closely on the completion status of filing the relevant IT contracts

Audit Compliance

Work with IT business unit teams on audit remediation activities
Track and perform summary reports on audit remediation progress

Qualifications

Experienced practitioner able to work unsupervised (13 months to 3 years)
Minimum 3 years of relevant work experiences in procure-to-pay activities for all

IT categories.

Must have strong hands-on skills and knowledge on RFQ and RFP for all IT

categories.

Must have good experience and hands-on skills in reviewing and preparing IT

contract documents globally and especially for Singapore and USA.

Must possess knowledge or industry experience in the above areas.
Must be detail-oriented.
Essential to be independent and to have interpersonal skills in vendor

management.

Have experience in contract negotiation.
Have some sourcing experience in supporting IT team for assessment of

purchasing needs, conducting market research and identification of potential

vendors.

Knowledge of contract law is an added advantage

Specialist, IT Procurement