Job Summary

The Account Executive is responsible for maintaining accurate and timely accounting records for ship-owning entities, including Balance Sheet, Profit & Loss, liquidity accounting, and vessel-level accounting. The role works closely with outsourced Technical and Crewing Managers to ensure proper cost allocation, reconciliations, and financial controls over vessel operations.

Responsibilities

Maintain full set of accounts for assigned ship-owning entities, ensuring accounting entries accurately reflect the nature of the ship-owning business and underlying transactions
Allocate vendor invoices to the correct General Ledger (GL) accounts and cost centres to support precise financial reporting
Manage accounts receivable and accounts payable processes to ensure timely cash collection and payments
Prepare and distribute monthly Statements of Account to clients and stakeholders
Analyse debtors ageing reports weekly and escalate issues to facilitate effective cash flow management
Manage billing, invoicing, and collections processes to optimize revenue recognition
Review and release invoices via DocuWare to maintain accurate documentation and compliance
Perform liquidity and cash reconciliations to maintain accurate cash flow records
Maintain cash book, bank reconciliations, and petty cash accounts to ensure financial accuracy
Reconcile operational cash accounts to the master ledger to support financial integrity
Liaise with outsourced Technical and Crewing Managers to coordinate financial information and resolve discrepancies
Perform monthly reconciliations with Technical and Crewing Managers and resolve variances to ensure accurate vessel expense postings
Ensure timely posting of vessel expenses to maintain up-to-date financial records
Support month-end and year-end closing activities, including accruals and reconciliations, to facilitate accurate financial statements
Prepare year-end audit schedules and respond to audit and management queries to support compliance and transparency
Execute assigned accounting activities with professionalism and accuracy to uphold team standards
Collaborate with colleagues to promote teamwork and support ad-hoc finance tasks as needed

Preferred competencies and qualifications

Diploma or Degree in Accounting or Finance
Experience in shipping or ship management

Accounts Executive

Accounts Executive-Shipowner

Accounts Executive