About the Role:

As a CBRE Facilities Associate, you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
Manage office moves and reconfigurations for assigned buildings.
Ensure the team is following customer requirements, internal policies and procedures, and external legal requirements.
Provide oversight on highly complex project documentation preparation. Maintain a checklist of tasks and relocation databases and review for inconsistencies.
Manage assets ordering - Add/Remove/Relocate
Prepare & attend MAC meetings with client.
Coordinate with vendors on securing proposals, and RFPs if needed.
Support in monitoring financials related to project assigned to the team, including ensuring purchase orders are available before the implementation of project.
Review invoices and pay applications related to projects or assigned teams and clients for accuracy.
Resolve and troubleshoot escalated project commitments.
Regularly work with external contractors.
Supervision of work outside of office hours when required.
Provide post-move on-site supervision with support teams.
Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You'll Need:

High School Diploma or GED with 3-4 years of job-related experience.
A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Organizational skills with an advanced inquisitive mindset.
Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

PERM OFFICE ADMIN & FACILITIES COORDINATOR (UP TO $4000)

Facilities Coordinator (Move Add Change)

Facilities Coordinator