Key Responsibilities:

Office Front Desk & Administration

Manage front desk / receptionist duties, including welcome and attend to incoming guests in a professional and courteous manner
Oversee daily office operations to ensure a well-organised and efficient workplace
Handle office procurement, including vendor sourcing and quotation comparison
Manage office supplies, facilities coordination, and general administrative matters

Travel & Business Support

Coordinate travel bookings for team members, including flights, accommodation, and transportation
Support scheduling and business support arrangements as required

Budget & Cost Awareness

Track office-related expenses and support basic budgeting activities
Make cost-conscious decisions while maintaining service quality

People Operations Support

Serve as a point of contact for employees on operational and administrative matters
Support a smooth employee experience with a user-first mindset
Assist with ad-hoc people operations and administrative tasks as needed

Job Requirements

Prefer 2-3 years of experience in office management, administration, people operations or customer services background.
Proficient in spoken and written English and Mandarin, to liaise with guests who may not speak or write English
Highly responsible and dependable, with a strong sense of ownership and a service-oriented, user-first mindset
Comfortable working in a dynamic family office / group organisation environment
Flexible and willing to support business needs beyond standard working hours when required
Detail-oriented and practical, with good cost awareness and the ability to manage multiple tasks effectively
Proficiency in Excel or workplace collaboration tools (e.g. Lark) is a plus.

Work Arrangement & Environment

5-day work week
Flexible working hours
Friendly and supportive working environment

Location: Near Outram Park MRT

Interested applicants, you may send your CV to [HIDDEN TEXT]
We will be in touch with the shortlisted candidate for an interview within 5 working days.

Artemis HR Pte Ltd
EA License: 23S1792

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