Company Overview

THISS Technologies is a Singapore-based SME developing innovative satellite communications products and core technologies, building and supporting satellite networks worldwide. Located in Ubi Techpark.

Job Summary

Support business operations by managing administrative tasks across accounts, logistics, procurement, HR, travel, and office management to ensure smooth daily workflows.

Responsibilities

Assist with business administrative tasks for accounts, logistics, procurement, human resource management, travel, and office operations to support efficient company functions
Prepare and process commercial documents including quotations, purchase orders, invoices, and delivery orders accurately for business transactions
Enter data daily into accounting systems to maintain up-to-date financial records
Source vendors and quotations, prepare purchase orders, and maintain the approved vendor list to support procurement activities
Manage shipping and deliveries by inspecting incoming and outgoing goods, arranging shipments, and maintaining delivery records to ensure timely logistics
Administer human resource tasks such as leave processing, timesheet collation for cost allocation, and expense claims to support payroll and budgeting
Control and record fixed assets and inventory movements to maintain accurate asset tracking
Process incoming customer orders and issue purchase orders to suppliers to facilitate order fulfillment
Arrange travel bookings including flights and accommodation, and manage related expense filing to support business travel needs
Answer and direct incoming phone calls professionally to maintain effective communication
Manage office supplies procurement and coordinate employee or corporate event arrangements to support office operations
Organize digital and physical filing meticulously in compliance with QMS processes, especially for commercial control documents
Perform other ad-hoc duties as assigned to support team and company needs

Required competencies and certifications

Minimum ITE or Diploma in Business Administration or related fields
Professional-level English language skills, both written and verbal, to communicate effectively in business contexts
Proficiency in Microsoft Office applications, especially advanced Excel skills, to perform data management and reporting
Strong organizational skills with attention to detail to maintain accuracy in documentation and processes
Ability to learn quickly and take initiative to adapt to new tasks and responsibilities
Ability to multitask and prioritize workload effectively to meet deadlines

Preferred competencies and qualifications

Higher-level qualification in a related field to enhance business knowledge
Mandarin language skills, both written and verbal, to facilitate communication with customers and international partners
Experience using Xero accounting software to support financial processes
Experience working in an ISO 9001 compliant environment to ensure quality management standards
Familiarity with international shipping and logistics, including import/export processes, to support global operations

Admin cum Accounts Assistant