Workplace & Operations Support

Role Summary

This role supports workplace and office operations to enable a smooth and effective working environment for project teams. The individual will handle office coordination, workplace logistics, and operational support, working independently to manage multiple requests in a fast paced setting.

Key Responsibilities

1. Workplace & Operations Support

. Support day to day workplace operations, including procurement of office supplies and pantry provisions

. Coordinate food and logistical arrangements to support team activities and meetings

. Maintain basic operational trackers (e.g. office assets, equipment, access items)

. Support office location changes or workspace transitions during defined periods, where required

2. Scheduling & Coordination

. Coordinate meeting schedules and send calendar invites as required

. Track meeting logistics and follow up on arrangements to ensure readiness

. Ensure meeting details (venue, materials, attendees) are organised and communicated

3. Meeting & Logistics Support

. Prepare meeting materials where required

. Support meeting setup and post-meeting follow-ups

. Assist in ensuring smooth execution of team meetings and events

4. Operational Records & Asset Management

. Maintain and update organisation charts and operational records

. Track and manage office related items such as access cards and asset lists

. Ensure operational documentation is kept current and organised

5. Workplace Point of Contact

. Act as the central point of contact for day-to-day administrative queries

. Liaise with internal teams (e.g., facilities, IT, HR) for operational requests

6. Ad Hoc Support

. Provide general workplace and administrative support as required by the team

Key Attributes

. Able to work independently in a fast paced environment with a positive and proactive attitude

. Experience in workplace operations or office coordination roles

. Organised, practical, and comfortable handling multiple requests concurrently

. Clear and professional communication skills