Warehouse Operations Coordinator

Job Responsibilities

• Receive, inspect, store, issue, and transfer materials in accordance with approved procedures and GMP requirements.

• Perform material transactions accurately in SAP systems and ensure timely completion of documentation.

• Ensure inventory accuracy through timely system transactions, cycle counts, periodic stock takes, stock reconciliations, and inventory investigations.

• Perform daily warehouse operations, including dispensing, staging, material movement, inventory handling, assisting in fixed asset management activities, and other warehouse operational activities.

• Handle hazardous materials in compliance with company procedures and Singapore regulatory requirements.

• Ensure materials are stored under appropriate environmental, temperature and humidity, safety, and controlled conditions.

• Maintain warehouse cleanliness, housekeeping standards, and orderly warehouse operations in accordance with GMP requirements.

• Conduct routine warehouse inspections and promptly report any safety, quality, compliance, or operational issues.

• Support investigations and follow-up actions related to inventory discrepancies, deviations, CAPAs, change controls, and non-conformances as required.

• Maintain warehouse SOPs, forms, logs, and records, ensuring they are complete, accurate, up to date, and compliant with data integrity requirements.

• Support warehouse equipment inspections, calibration, qualification, and maintenance activities.

• Support audits, inspections, and regulatory visits by providing accurate records and information.

• Coordinate with QA, Production, Procurement, Logistics, Suppliers, and external warehouse providers to ensure smooth material flow.

• Participate in and complete required GMP, EHS, job-specific, and qualification training programs.

• Guide and support new employees, temporary staff, and contractors in understanding warehouse procedures, GMP requirements, and safety regulations.

• Comply with all EHS, Quality Management System, and GMP requirements.

• Participate in continuous improvement initiatives to improve operational efficiency, inventory accuracy, compliance, and safety performance.

• Perform other duties assigned by the Warehouse Supervisor

Requirement

• Diploma in Logistics, Supply Chain Management, Warehouse Management, or equivalent qualification

• Min 3 - 5 years of warehouse operation experience in GMP regulated working environment

• Proficient in Microsoft Office applications and familiar with SAP systems (SAP EWM experience is an advantage).

• Knowledge of GMP/GDP warehouse operations and inventory management.

• Familiarity with warehouse safety requirements. Experience in hazardous material handling is an advantage.

• Valid Forklift License is preferred.

• Experience handling temperature-controlled, GMP, or regulated materials is an advantage.

• Able to travel and work at external warehouses or other sites as required to support GMP warehouse operations.