Vessel Administration Assistant (Shipping)

Key Responsibilities

• Assist in the registration and de-registration of vessels under different flag states

• Prepare and submit statutory documents to flag administrations and relevant authorities

• Coordinate with classification societies, flag registries, and port authorities on documentation requirements

• Maintain and update vessel records, certificates, and registration databases

• Track expiry dates of vessel certificates and ensure timely renewals

• Liaise with internal departments (operations, technical, legal) for required documentation

• Support in flag changes, ownership transfers, and mortgage registrations

• Ensure compliance with international maritime regulations and flag state requirements

• Assist in audits and inspections by ensuring all documentation is complete and accurate

Requirements

• Diploma or Degree in Maritime Studies, Shipping, Logistics, or related field

• Prior experience in vessel registration, ship management, or maritime documentation is preferred

• Knowledge of flag state requirements and maritime regulations will be an advantage

• Strong attention to detail and organisational skills

• Good communication and coordination abilities

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Ability to manage multiple tasks and meet deadlines