Job Summary
The Architecture and Heritage Centre at Golden Mile Singapore seeks a full-time Administrative and Accounts Executive to support the Executive Director in fundraising, financial management, compliance, payroll, and office administration, contributing to the Centre's mission to advance heritage learning.
Responsibilities
- Engage with donors to introduce the Centre and support fundraising initiatives
- Collaborate with external service providers to prepare applications for Institution of Public Character (IPC) status
- Maintain accurate bookkeeping by tracking all financial transactions
- Prepare invoices and process payments to vendors promptly
- Perform monthly bank reconciliations to ensure financial accuracy
- Submit GST quarterly returns when applicable
- Monitor compliance with governance policies related to revenue and expenditure
- Manage staff payroll and claims, including issuing payslips
- Register and submit monthly CPF contributions for staff
- Set up and manage the Auto-Inclusion Scheme (AIS) for IRAS
- Track and monitor staff annual leave for a small team of up to five employees
- Schedule and coordinate events for the Executive Director
- Perform miscellaneous office administrative tasks to support daily operations
Preferred competencies and qualifications
- Quick-thinking problem solver possessing initiative and versatility
- Strong written and spoken communication skills to engage effectively with stakeholders
- 6 to 8 years of experience as an accounts executive or manager
- Familiarity with architectural practice, fundraising, or charity sector operations is highly valued
